Administrative Assistant

The Betty Adera Foundation is seeking a dedicated Administrative Assistant to join the Narok South Sub-County office. This role provides essential logistical, procurement, and administrative support to ensure smooth daily operations and effective coordination with the Nairobi headquarters.

Key Job Information

• Position: Administrative Assistant
• Location: Narok South, Narok County
• Employment Type: Full-time, 18-month contract (renewable based on performance and funding)
• Reports to: Project Coordinator, with a dotted line to the CFO (HQ)

About Betty Adera Foundation

The Betty Adera Foundation is committed to promoting gender equality, adolescent health, and community empowerment across Kenya. Through evidence-based programs and local partnerships, the organization seeks to improve the well-being and opportunities for girls and young women, ensuring they can thrive in safe and supportive environments.

By joining the Foundation, employees become part of a mission-driven organization that values innovation, collaboration, and measurable impact. Staff are empowered to contribute to transformative initiatives that directly improve lives at the community level while gaining professional growth experience within a reputable NGO.

Job Description

The Administrative Assistant will manage the day-to-day operational needs of the Narok Field Office, ensuring efficiency in administration, procurement, and communication with the Nairobi headquarters. The role involves handling office logistics, staff travel arrangements, financial documentation, and general support to facilitate program implementation.

Key Responsibilities

• Maintain field office operations, including filing, record keeping, and procurement documentation.
• Organize and support meetings, trainings, and community events.
• Manage petty cash, prepare payment requests, and maintain expense records.
• Ensure office supplies, utilities, and equipment are properly maintained.
• Coordinate travel logistics for staff and field visitors.
• Support asset inventory management and prepare monthly reports for HQ.
• Maintain strong communication with Finance and HR teams in Nairobi.

Required Qualifications

• Diploma in Business Administration, Office Management, or related field.
• At least 2 years of experience in office administration, preferably within NGOs or donor-funded projects.
• Proficiency in MS Office and basic bookkeeping skills.
• Strong organizational, interpersonal, and multitasking abilities.
• Fluency in English and Kiswahili.

Preferred Qualifications

• Experience supporting field operations in community-based projects.
• Knowledge of donor reporting requirements and NGO administrative processes.
• Familiarity with asset management and procurement procedures.

Key Competencies

• Strong attention to detail and organizational skills
• Effective communication and interpersonal abilities
• Problem-solving and multitasking under tight deadlines
• Professionalism, integrity, and commitment to the Foundation’s mission

Benefits and Compensation

The position offers a competitive contract-based remuneration aligned with NGO sector standards, exposure to community development projects, professional growth opportunities, and a collaborative work environment focused on gender equality and adolescent empowerment.

How to Apply

Interested candidates should submit their application using one of the following methods:

• Visit the Betty Adera Foundation website at www.bettyaderafoundation.org to view detailed job descriptions and apply online.
• Email a single PDF containing your application letter and CV with the subject line “Administrative Assistant – Narok Field Office” to [email protected].

Only shortlisted candidates will be contacted. The Betty Adera Foundation does not charge any fees for recruitment. Join us in shaping a brighter, safer, and healthier future for girls!