Administrative Assistant (Grade G6)

WHO is Hiring: Administrative Assistant (Grade G6) in Nairobi, Kenya

Job Overview:

The World Health Organization (WHO) is seeking a skilled Administrative Assistant for its Emergency Preparedness and Response (EPR) Hub in Nairobi, Kenya. This full-time position offers a 6-month Special Services Agreement (SSA) contract.

Key Responsibilities:

1. Correspondence Management

• – Draft and finalize administrative correspondence
• – Maintain comprehensive filing systems
• – Verify document accuracy and adherence to WHO standards
• – Track and follow up on correspondence deadlines

2. Meeting and Event Administration

• – Coordinate meeting logistics, including government clearances
• – Prepare presentations and meeting materials
• – Schedule team meetings and prepare minutes
• – Manage travel arrangements and documentation

3. Procurement and Administrative Support

• – Process procurement requests for goods and services
• – Manage office petty cash
• – Liaise with suppliers
• – Support staff with administrative procedures

Requirements:

Educational Qualifications:

• – Secondary school completion (essential)
• – Degree in Finance, Management, or Business Administration (desirable)

Experience:

• – Minimum 5 years in secretarial or administrative roles
• – UN agency experience preferred
• – Proficiency in Oracle-based or ERP systems (advantageous)

Skills and Competencies:

• – Expert English language skills
• – Advanced Microsoft Office proficiency
• – Strong organizational and multitasking abilities
• – Ability to work independently under pressure
• – Excellent communication and teamwork skills

Technical Requirements:

• – Proficient in word processing, spreadsheets, email, and scheduling software
• – Familiar with Oracle/GSM administrative systems