Administrative Associate

Chancen International is currently hiring a dedicated Administrative Associate to join its Nairobi office. This is an exciting opportunity for professionals seeking administrative jobs in Nairobi, particularly those with a passion for non-profit work and cross-functional support in HR, finance, and operations.

Key Job Information

• Position: Administrative Associate
• Location: Nairobi, Kenya
• Employment Type: Full-time
• Experience Level: 1–3 years
• Date Posted: July 11, 2025
• Industry: Non-profit, Administration, Education Access

About Chancen International

Chancen International is a forward-thinking, ethical, and inclusive non-profit financial institution committed to providing fair student financing across Africa. Through our innovative Income Share Agreement (ISA) model, we pay students’ tuition fees upfront, and they begin repayment only after securing employment. This creates a sustainable system that continually funds future students.

Headquartered in Kigali, Rwanda, Chancen International currently operates in Kenya, Rwanda, South Africa, and Ghana. The organization has already helped over 5,000 young people gain access to higher education and dignified employment. With a strong emphasis on serving marginalized communities, Chancen is building a future where no deserving student is left behind due to financial limitations.

Our team culture is anchored in values like Authenticity, Curiosity, Courage, Stewardship, and Fairness. We aim to create a positive, inclusive, and empowering work environment where employees thrive both professionally and personally.

Job Description

The Administrative Associate will play a key role in supporting the smooth functioning of the Chancen Kenya Office. This role involves front-office management, basic HR support, finance administration, and coordination across departments like People & Culture and Repayments. It is ideal for professionals who are detail-oriented, organized, and passionate about supporting impactful work environments.

Key Responsibilities

Office Administration

• Manage front-office operations including visitor reception, inquiries, and calls
• Maintain a clean, secure, and functional office environment (plants, supplies, etc.)
• Organize travel, meeting logistics, workshop planning, and accommodation arrangements
• Manage supplier, vendor, and service provider relationships
• Maintain accurate registers (staff, complaints, visitors) and submit regular summaries to the Country Director
• Handle all queries via official office communication channels
• Support other departments during peak workloads or as assigned

People & Culture (HR) Support

• Coordinate interview scheduling and candidate communication for recruitment processes
• Support onboarding and offboarding activities for employees
• Maintain and update employee files and leave records with a high level of confidentiality
• Coordinate team wellness initiatives, celebrations, and staff events
• Assist in planning training sessions, tracking attendance, and booking venues

Finance & Procurement Support

• Process payment requests and maintain expense documentation
• Assist in budget tracking and generating expense reports
• Support finance team in audit preparations
• Update and manage fixed asset register
• Assist in procurement activities following organizational procedures

Compliance & Reporting

• Ensure adherence to Chancen International’s internal policies and statutory obligations
• Prepare regular administrative and logistical reports

Required Qualifications

• Diploma or Certificate in Business Administration, Human Resources, or Finance
• 2+ years of work experience in office administration with basic HR or finance knowledge
• Understanding of Kenya labor laws or compliance processes (advantageous)
• Proficient in Microsoft Office Suite – especially Excel
• Experience with Salesforce, HRIS, or other CRM systems (a plus)

Preferred Competencies

• Strong organizational and time-management abilities
• High attention to detail and data accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and handle multiple tasks
• Passion for data-driven decisions and improving operational efficiency

Benefits and Compensation

This is your chance to join a mission-driven organization that is making a real impact in the lives of young Africans. Chancen International offers a dynamic, supportive, and growth-oriented environment where your work truly matters. Benefits include:

• Competitive compensation and allowances
• Access to professional development and training
• Supportive team culture focused on purpose, inclusion, and collaboration
• Opportunities for career advancement within the regional network

How to Apply

If you’re searching for admin jobs in Nairobi, or looking to grow your career in non-profit HR and finance support roles, this is your opportunity to be part of something bigger. Join Chancen International and help transform lives through education access.

Application Process

• Visit our careers page or click the “Apply Now” button below
• Submit your updated CV and a compelling cover letter outlining your suitability for the role
• Only shortlisted candidates will be contacted for the next steps

Empower change. Join Chancen International in making quality education accessible for every young African.