Administrative Officer

The Embassy of Norway in Nairobi is hiring an Administrative Officer to join its administrative team in Nairobi, Kenya. This permanent position, available from March 2026, offers professionals seeking diplomatic careers a unique opportunity to support high-level operations across Kenya, Somalia, and Seychelles.

Key Job Information

Position: Administrative Officer
Location: Nairobi, Kenya
Employment Type: Full-time, Local Contract
Experience Level: Mid-level
Application Deadline: 15 March 2026

About the Embassy of Norway in Nairobi

The Embassy of Norway in Nairobi represents the Government of Norway in Kenya, Somalia, and Seychelles and serves as the permanent delegation to UNEP and UN-HABITAT. Through diplomatic engagement, development cooperation, trade promotion, and cultural relations, the mission advances Norwegian policies, values, and economic interests across the region.

With approximately 40 staff members, including colleagues at the Norwegian Embassy Office in Mogadishu, the Embassy delivers consular and migration services while strengthening political and economic partnerships. Professionals exploring diplomatic job opportunities at the Embassy of Norway will find a multicultural workplace that values integrity, collaboration, and public service excellence.

As part of ongoing careers at the Embassy of Norway, this Administrative Officer vacancy in Nairobi supports daily mission operations and contributes to efficient service delivery. Candidates searching for administrative jobs in Nairobi this week will appreciate the Embassy’s reputation for professionalism and structured governance.

Administrative Officer Job Description

The Administrative Officer plays a central coordination role within the Embassy’s administrative team. This position ensures seamless communication, organized documentation, and effective logistical support across departments. Individuals seeking Administrative Officer opportunities in diplomatic environments will contribute directly to operational continuity and service excellence.

Working closely with management and finance colleagues, the officer manages schedules, documentation, financial support tasks, and front desk services. Those exploring fresh positions in international relations settings will find this role ideal for applying business administration expertise in a fast-paced diplomatic mission.

Key Responsibilities

• Handle incoming and outgoing emails and official correspondence; operate the switchboard on rotation.
• Manage calendars, schedule meetings, prepare minutes, and coordinate internal and external events.
• Arrange travel logistics, including booking flights and hotel accommodations.
• Provide professional front desk support and receive visitors.
• Maintain office files, records, databases, and official documentation, including drafting Note Verbales and memos.
• Monitor office supplies inventory and coordinate procurement when necessary.
• Support logistics for staff movements and office events.
• Assist the accountant with payment processing, prepare payments to the local bank, and support bank reconciliations.
• Perform additional administrative duties to ensure smooth Embassy operations.

Required Qualifications

• Bachelor’s degree in Business Administration or related field.
• Strong oral and written communication skills in English.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
• Experience with project management tools, data entry, and database management systems.
• Relevant professional experience, preferably within an embassy or comparable international organization.

Preferred Qualifications

• Prior experience supporting diplomatic missions or government institutions.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Adaptability in dynamic work environments and capacity to manage challenging situations.
• Excellent interpersonal skills for engaging diverse stakeholders and colleagues.

Benefits and Compensation

This Administrative Officer hiring opportunity offers remuneration aligned with administrative officer grading under a local contract in Nairobi. Employees benefit from a professional and supportive working environment, comprehensive insurance coverage, and competitive pension schemes.

Those exploring the latest jobs in diplomatic administration today will value the Embassy’s structured processes, multicultural exposure, and opportunities to contribute to international cooperation. The role supports long-term careers in public administration and international affairs.

How to Apply for Administrative Officer Job Opportunity at the Embassy of Norway in Nairobi

Interested candidates seeking fresh career opportunities and exploring the latest job vacancies at the Embassy of Norway are encouraged to apply for the Administrative Officer position today. This week, the Embassy is actively reviewing applications for this exciting job opportunity, and qualified professionals are invited to submit their credentials via email to [email protected] with the subject line “Application Administrative Officer.”

Applications must include a detailed CV, a short cover letter summarizing professional experience, and a minimum of three professional references. Applicants should clearly demonstrate how their background aligns with the responsibilities and qualifications outlined above.

Professionals searching for diplomatic vacancies in Nairobi should submit applications no later than 15 March 2026. Only shortlisted candidates will be contacted for the next stage of the recruitment process.