Assistant Director, Human Resource and Administration

The Kenya Maritime Authority (KMA) is seeking a qualified and dynamic Assistant Director, Human Resource and Administration to join its Corporate Services Directorate. This senior-level position plays a key role in shaping organizational performance, managing HR policies, and fostering a productive and motivated workforce that supports KMA’s mission of promoting safe, efficient, and sustainable maritime operations in Kenya.

Key Job Information

• Position: Assistant Director, Human Resource and Administration
• Directorate: Corporate Services
• Location: Mombasa, Kenya
• Employment Type: Full-time, Pensionable
• Experience Level: Senior Management
• Basic Salary: Kshs. 170,500 – 373,500
• House Allowance: Kshs. 35,000
• Commuter Allowance: Kshs. 20,000
• Application Deadline: 6th October, 2025 at 5:00 PM (EAT)

About Kenya Maritime Authority (KMA)

The Kenya Maritime Authority is a state corporation under the Ministry of Mining, Blue Economy and Maritime Affairs, established to regulate, coordinate, and oversee all maritime activities in Kenya. As the country’s leading maritime regulatory body, KMA ensures safety, efficiency, and environmental stewardship across the shipping, ports, and maritime logistics sector.

With headquarters in Mombasa and operations spanning the Kenyan coast, KMA is committed to excellence in human resource management and professional development. The Authority values integrity, innovation, accountability, and teamwork — fostering an enabling environment where employees can thrive and contribute to Kenya’s blue economy transformation.

Job Description

The Assistant Director, Human Resource and Administration will oversee all human resource management and administrative functions to ensure that KMA maintains an efficient, motivated, and high-performing workforce. The officer will lead policy formulation, implementation, and review of HR frameworks, ensuring compliance with public service regulations while promoting a progressive organizational culture.

This role involves managing recruitment, training, employee relations, compensation and benefits, performance management, and administrative operations including office management, transport logistics, and security coordination. The position requires a proactive leader with strong HR strategy skills and deep understanding of modern people management practices within the public sector.

Key Responsibilities

• Guide the formulation, interpretation, and periodic review of human resource management policies, standards, and procedures aligned with KMA’s strategic goals.
• Oversee the implementation of terms and conditions of service for all employees and ensure compliance with employment laws and public service guidelines.
• Manage staff recruitment, promotion, discipline, and capacity building to enhance employee performance and organizational productivity.
• Coordinate organizational development initiatives, job evaluations, and workforce planning to support effective succession management.
• Develop and manage employee welfare programs and incentive schemes that improve motivation and retention.
• Monitor the performance management system (PMS), ensuring timely target setting, appraisal, and feedback.
• Lead change management programs and promote best practices in HR and administration across departments.
• Coordinate and monitor staff training and development programs while evaluating their effectiveness in building organizational capacity.
• Oversee administrative functions such as office management, accommodation, logistics, transport, and asset management.
• Supervise records management, security operations, and compliance with safety and access control policies within the Authority.
• Maintain an updated asset register and ensure proper management of the Authority’s resources.
• Prepare and submit quarterly HR and administrative performance reports to senior management.
• Coordinate investigations of security incidents in liaison with law enforcement and relevant agencies.
• Ensure compliance with legal and insurance requirements for organizational assets, vehicles, and licenses.

Required Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field from a recognized institution.
• Certificate in Management Course or equivalent lasting not less than four (4) weeks.
• Minimum of three (3) years of relevant experience in HR management, administration, or organizational development.
• Membership in the Institute of Human Resource Management (IHRM) in good standing.
• Proficiency in computer applications and HR information systems (HRIS).
• Demonstrated ability to lead HR policy development, employee relations, and change management initiatives.
• Excellent communication, analytical, and interpersonal skills.

Preferred Qualifications

• Master’s degree in Human Resource Management, Business Administration, or Public Administration from a recognized university.
• Certification in strategic leadership, industrial relations, or organizational development.
• Proven experience in managing large teams and implementing HR reforms in the public sector.
• Experience in designing and implementing digital HR systems or e-governance platforms.

Benefits and Compensation

The position offers a competitive remuneration package that includes a basic salary ranging from Kshs. 170,500 to 373,500 per month, a house allowance of Kshs. 35,000, and a commuter allowance of Kshs. 20,000. Additional benefits include pensionable service, comprehensive medical insurance, and access to professional training and leadership development programs. Employees benefit from a supportive work environment that promotes work-life balance, inclusivity, and career growth.

How to Apply

Interested candidates should submit their applications accompanied by a detailed curriculum vitae (CV), copies of academic and professional certificates, transcripts, National Identity Card or Passport, testimonials, and other relevant supporting documents.

Applicants must clearly indicate the reference number for the position applied for and send their applications through one of the following channels:

• Hard Copy: Addressed to the Director General, Kenya Maritime Authority, KMA Towers, Mbaraki Road (next to the Little Theatre), P.O. Box 95076 – 80104, Mombasa.
• Email: Send as a single PDF document to [email protected].

Applications must reach the Authority on or before 5:00 PM, Monday, 6th October 2025.

Only shortlisted candidates will be contacted. Successful candidates will be required to present valid compliance certificates from KRA, CRB, HELB, and a Certificate of Good Conduct. KMA is an equal opportunity employer; women and persons with disabilities are encouraged to apply.

Interested candidates should apply using the Apply Now button below.