Assistant Procurement Officer

Tom Mboya University invites applications from qualified and experienced professionals for the position of Assistant Procurement Officer (Grade 10) in Homa Bay, Kenya. This position is ideal for mid-level procurement professionals seeking to contribute to the University’s supply chain management, procurement, and asset management operations.

Key Job Information

• Position: Assistant Procurement Officer (Grade 10)
• No. of Positions: One (1)
• Location: Homa Bay, Kenya
• Employment Type: Permanent and Pensionable / Contract
• Experience Level: Mid-Level

Job Description

This is a mid-level procurement role responsible for supporting the planning, coordination, implementation, and evaluation of procurement and supply chain functions at Tom Mboya University. The Officer will ensure compliance with procurement regulations, enhance operational efficiency, and maintain accurate records of institutional assets.

Key Responsibilities

• Develop, review, and implement procurement policies, strategies, regulations, and procedures to ensure efficient supply chain management.
• Coordinate purchasing and control of materials to support operational needs.
• Prepare and maintain the procurement manual and templates for streamlined operations.
• Oversee internal auditing and evaluation of procurement processes to enhance compliance and efficiency.
• Coordinate the identification and disposal of unserviceable, obsolete, and surplus stores and equipment.
• Ensure effective use and management of the e-Procurement system for transparent and efficient transactions.
• Monitor compliance with regulatory requirements and ethical standards related to the procurement of goods, services, and works.
• Consolidate procurement budgets and plans to align with institutional goals and objectives.
• Ensure safe custody and proper storage of procured goods.
• Coordinate preparation, maintenance, transfer, and valuation of the institutional assets register.
• Oversee periodic stock-taking and stock audits to maintain accurate inventory records.

Required Qualifications

• Minimum six (6) years’ cumulative relevant work experience, including three (3) years at Senior Procurement Assistant Grade 9 or equivalent.
• Bachelor’s degree in Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supply Chain Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management Option), or equivalent from a recognized and accredited institution.
• Relevant technical and professional certification from a recognized institution.
• Registered with the relevant professional body with a valid membership/practicing license.
• Proficiency in relevant computer applications.

Application Mode

Candidates must submit a complete application package, including:

• A detailed, up-to-date Curriculum Vitae (CV)
• Certified true copies of academic and professional certificates
• National Identity Card or Passport
• Testimonials and other supporting documents

Applicants are required to submit three (3) hard copies of their application, clearly indicating the reference number of the position applied for, to the address below, and email scanned colored copies of the same documents compiled into a single PDF file to [email protected]. Applications must be received on or before Tuesday, 14th April 2026, 17:00 EAT.

Address for hard copy applications:
The Vice-Chancellor
Tom Mboya University
P.O. BOX 199 – 40300
HOMA-BAY, Kenya

Recommendations from at least three (3) referees should be submitted separately under sealed envelopes before the application deadline to the same email address. Only shortlisted candidates will be contacted. TMU is an equal opportunity employer committed to inclusivity and diversity, welcoming applications from women, persons living with disabilities, marginalized groups, and minorities. Canvassing will result in automatic disqualification. TMU does not charge any fees at any stage of the recruitment process.