Office Administrative Assistant Position

Trans Nzoia County Government is currently seeking to fill Seven (7) positions for Office Administrative Assistants to join their Public Service Management Department.

Position Overview

This is a permanent and pensionable position within Trans Nzoia County, offering structured career growth opportunities and competitive compensation in one of Kenya’s leading agricultural counties.

Salary Details

Monthly Salary Scale:

• – Starting at Ksh. 26,900
• – Progressive increments up to Ksh. 35,380
• – Regular salary reviews based on performance and tenure

Key Responsibilities

The successful candidates will be instrumental in supporting Trans Nzoia County’s administrative functions through:

Administrative Support

• – Managing oral dictation and transcription
• – Processing data and documents from manuscripts
• – Operating and maintaining office equipment
• – Ensuring document and record security
• – Supporting county government operations

Office Management

• – Maintaining an organized and efficient filing system
• – Supervising office cleanliness and organization
• – Managing visitor and client relations
• – Handling telephone communications
• – Coordinating appointments and schedules for county officials

Qualification Requirements

Trans Nzoia County offers two pathways for qualification:

Path 1 – Internal Progression

• – Three (3) years experience as Officer Administrative Assistant [3]
• – Business Education Single and Group Certificates (BES & GC) from KNEC with the following subjects:
  * Typewriting II (minimum 40 w.p.m) or Computerized Document Processing II
  * Business English II/Communications II
  * Office Practice II
  * Secretarial Duties II
  * Commerce II

Path 2 – Direct Appointment

• – Kenya Certificate of Secondary Education (KCSE) mean grade C (Plain) or equivalent
• – Craft Certificate in Secretarial Studies from KNEC
• – Certificate in Computer Applications Skills from a recognized institution
• – Demonstrated work performance excellence

Required Skills and Competencies

• – Strong organizational abilities
• – Excellent communication skills in English and Kiswahili
• – Proficiency in modern office technology
• – Detail-oriented approach
• – Professional demeanor
• – Multi-tasking capabilities
• – Understanding of county government operations

How to Apply

For New Applicants

• – Registration in Trans Nzoia County’s recruitment system is mandatory
• – Create an account through the provided platform
• – Complete all required sections of the application

For Existing Applicants

• – Login to your account
• – Submit application through the system

Important Dates

• – Application Opening: October 19, 2024
• – Application Deadline: November 8, 2024, 11:59 PM