Office Administrator

The Kenya Maritime Authority (KMA) is hiring two qualified professionals for the position of Office Administrator within the Directorate of Finance and ICT. This exciting opportunity is ideal for experienced administrative professionals seeking to advance their careers at Kenya Maritime Authority — one of Kenya’s most reputable public institutions in the maritime and transport sector.

This office administrator job opportunity in Nairobi offers a dynamic role focused on supporting organizational efficiency, managing administrative operations, and ensuring smooth coordination across departments. Successful candidates will provide essential clerical and management support while maintaining confidentiality, accuracy, and professionalism.

Key Job Information

• Position: Office Administrator (2 Posts)
• Directorate: Finance and ICT
• Grade: KMAG 6
• Location: Nairobi, Kenya
• Employment Type: Permanent and Pensionable
• Experience Level: Mid-Level
• Salary Range: Kshs. 71,500 – 140,500 per month
• Allowances: House Allowance – Kshs. 20,000; Commuter Allowance – Kshs. 14,000
• Medical Cover: Comprehensive Medical Insurance Provided

About Kenya Maritime Authority (KMA)

The Kenya Maritime Authority is a state corporation under the Ministry of Mining, Blue Economy and Maritime Affairs, tasked with regulating, coordinating, and overseeing maritime activities in Kenya. Established to ensure maritime safety, security, and environmental protection, KMA continues to play a critical role in positioning Kenya as a regional maritime hub and supporting the growth of the blue economy.

Working at KMA provides an opportunity to join a high-performing team driven by integrity, accountability, and innovation. The Authority values professionalism, continuous learning, and career development. Employees enjoy a supportive work environment that fosters collaboration, performance excellence, and personal growth, making it one of the best public service administration careers in Kenya.

Job Description

The Office Administrator will play a key role in managing day-to-day administrative operations within the Directorate of Finance and ICT. The position involves coordinating office communication, handling visitors and correspondence, managing files and records, scheduling meetings, and ensuring compliance with office protocols. This role requires high levels of discretion, organizational skill, and proficiency in computer-based administrative systems.

The successful candidates will support the Directorate’s leadership by providing administrative, clerical, and logistical assistance. The role contributes significantly to operational efficiency and ensures that the office runs seamlessly — a crucial part of effective service delivery within the Authority. This is an excellent opportunity for professionals seeking government office administration jobs in Kenya.

Key Responsibilities

• Attend to and manage visitors, clients, and callers professionally and courteously.
• Handle telephone calls, emails, and internal/external communication efficiently.
• Respond to customer inquiries, complaints, and requests promptly and accurately.
• Ensure the security, integrity, and confidentiality of office documents, equipment, and information.
• Maintain accurate records, correspondence logs, and file movement registers.
• Oversee general office administration, protocol, and etiquette within the Directorate.
• Manage petty cash transactions and maintain transparent expenditure records.
• Coordinate departmental meetings, appointments, and travel itineraries.
• Prepare and draft correspondence and routine communications for senior management.
• Ensure consistent adherence to organizational record-keeping procedures.
• Provide logistical and administrative support for departmental operations.
• Undertake any other administrative duties as may be assigned by supervisors.

Required Qualifications

• Bachelor’s degree in Secretarial Studies, Office Administration, or a related field from a recognized institution.
• Successfully passed the following Kenya National Examinations Council (KNEC) exams:
  • Typewriting III (Minimum 50 w.p.m.) or Computerized Document Processing III
  • Shorthand III (120 w.p.m.)
  • Business English III / Communications I
  • Office Management III / Office Administration and Management III
  • Secretarial Duties II
  • Commerce II
• Proficiency in modern computer applications, including Microsoft Office Suite and document management systems.
• Demonstrated ability to manage administrative workflows and achieve results efficiently.

Preferred Qualifications

• Professional membership in a recognized administration or management association.
• Additional training in public administration, customer service, or office systems management.
• Experience working in a government agency, regulatory body, or public institution.
• Excellent interpersonal, communication, and multitasking skills.

Benefits and Compensation

The Kenya Maritime Authority offers a competitive benefits package in line with public service guidelines. Employees enjoy:

• Attractive salary within the KMAG 6 scale (Kshs. 71,500 – 140,500).
• House and commuter allowances totaling Kshs. 34,000 per month.
• Pensionable terms of service with long-term job security.
• Comprehensive medical insurance for staff and dependents.
• Opportunities for professional growth, leadership development, and continuous training.
• Supportive work environment promoting work-life balance and employee well-being.

Career Growth and Development

This position offers significant career progression opportunities within the Authority. Qualified officers may advance to senior administrative, records management, or departmental coordination roles. KMA emphasizes professional growth and provides structured training and mentorship to help staff excel in office management opportunities in Kenya.

How to Apply

Interested candidates should apply using the Apply Now button below. Applications must include certified copies of academic and professional certificates, a detailed CV, and contact details of at least three referees. Only shortlisted applicants will be contacted. The Kenya Maritime Authority employment process promotes fairness, diversity, and inclusion across all departments.

Explore rewarding job opportunities at Kenya Maritime Authority and build a fulfilling career in public administration and maritime development. Join KMA today and contribute to shaping the future of Kenya’s blue economy.