Office Administrator I

Affordable Housing Board (AHB) is recruiting an Office Administrator I to join their Administration team in Nairobi. This Office Administrator I role in Nairobi is ideal for organized and detail-oriented candidates seeking career growth in office management and administrative services. Professionals looking for office administrator jobs in Nairobi will find this opportunity an excellent entry point to advance their administrative careers in the public sector.

Key Job Information

• Position: Office Administrator I
• Location: Nairobi, Kenya
• Employment Type: Full-time
• Experience Level: Entry / Mid-level

About Affordable Housing Board (AHB)

Affordable Housing Board (AHB) is a state corporation established under the Affordable Housing Act of 2024. It provides a framework for developing and accessing affordable and institutional housing across Kenya. AHB emphasizes efficient administrative management, record-keeping, and stakeholder engagement in all its operations.

Working at AHB exposes candidates to structured office management, correspondence handling, and administrative coordination in a professional government setting. The organization fosters diversity, equity, and inclusion, encouraging Persons Living With Disabilities (PLWD) to apply. Employees benefit from mentoring, training, and professional development opportunities.

Office Administrator I Job Description

The Office Administrator I is responsible for managing correspondence, office records, schedules, and resources while serving as a key point of contact for internal and external stakeholders. This role reports directly to the CEO and ensures the smooth functioning of office operations.

Candidates will assist in maintaining electronic and physical filing systems, coordinating meetings, and ensuring confidentiality of sensitive information. The position offers hands-on experience in administrative services, office protocol, and organizational support functions within a public sector setting.

Key Responsibilities

• Take oral dictation and transcribe into official templates and letterheads.
• Manage e-office systems and maintain digital correspondence records.
• Perform word processing, data entry, and document preparation.
• Operate office equipment efficiently, including printers, scanners, and telecommunication devices.
• Attend to visitors, clients, and external stakeholders professionally.
• Take minutes of meetings and distribute accurate transcriptions.
• Handle telephone calls, appointments, and internal communication.
• Maintain office diary, travel itineraries, and schedules for the management team.
• Ensure security, integrity, and confidentiality of office records, equipment, and classified documents.
• Coordinate meetings, appointments, and official correspondence follow-ups.
• Prepare responses to routine correspondence and maintain accurate filing systems.
• Manage petty cash, office protocol, and etiquette in compliance with institutional policies.

Required Qualifications

• Minimum of three (3) years’ work experience at Office Administrator II grade or equivalent.
• Bachelor’s degree in Secretarial Studies, Business and Office Management, or equivalent qualification from a recognized institution.
• Alternatively, Bachelor’s degree in Social Sciences plus Diploma in Secretarial Studies from a recognized institution.
• Certificate in Secretarial Management Course lasting not less than three (3) weeks from a recognized institution.
• Proficiency in computer applications relevant to office administration.
• Demonstrated merit and ability as reflected in work performance and results.

Key Skills and Competencies

• Strong interpersonal and communication skills for interacting with staff and external stakeholders.
• Ability to manage time effectively and meet strict deadlines.
• Attention to detail and accuracy in documentation and correspondence.
• Planning and organizing skills for scheduling meetings, travel, and office resources.
• Professionalism in office etiquette, protocol, and administrative support functions.

Benefits and Compensation

• Competitive remuneration and allowances in line with public sector standards.
• Opportunities for career growth within administrative and office management roles.
• Exposure to professional office administration in a government institution.
• Inclusive and structured work environment promoting diversity, equity, and inclusion.
• Professional development opportunities, training, and mentorship in office administration.

How to Apply for Office Administrator I Jobs at Affordable Housing Board

Candidates seeking Office Administrator I job opportunities at Affordable Housing Board (AHB) should submit applications via AHB Careers Portal or www.acalconsulting.co.ke/Careers. Applications must include a cover letter, National ID copy, academic and professional certificates, testimonials, and a detailed CV listing current position, qualifications, work experience, and three professional referees.

Applicants must quote the job reference and submit applications before 17th March 2026, 5 p.m. E.A.T. Only shortlisted candidates will be contacted. AHB is an Equal Opportunity Employer committed to diversity, equity, and inclusion. PLWD are encouraged to apply. All information submitted must be accurate to avoid disqualification.

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