Records Management Officer

The National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA) is hiring a Records Management Officer (Grade NACADA 6) to oversee the security, integrity, and lifecycle management of organizational records at its Headquarter Offices. This role is ideal for professionals seeking records management jobs in Kenya within the public sector, with a focus on compliance, information governance, and document control.

Key Job Information

• Position: Records Management Officer (Grade NACADA 6)
• Institution: National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA)
• Location: NACADA Headquarter Offices
• Employment Type: Full-time
• Experience Level: Entry to Mid-level
• Basic Salary Range: Kshs. 76,400 – Kshs. 118,400
• Reporting To: Deputy Director, Human Resource and Administration

About the National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA)

The National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA) is a State Corporation mandated to coordinate and lead Kenya’s response to alcohol and drug abuse through research, policy development, regulation, enforcement, advocacy, and public education.

NACADA operates within a regulated public service environment where accurate record keeping, information security, and compliance with national archives regulations are critical. Professionals pursuing NACADA jobs and careers gain exposure to public sector information governance, records lifecycle management, and institutional accountability frameworks.

This role aligns with broader government records management jobs in Kenya and supports transparency, institutional memory, and effective service delivery.

Job Description

The Records Management Officer is responsible for ensuring the security, safety, accessibility, and proper management of all records, documents, and files in line with applicable laws, regulations, and best practices. The role supports policy development, records classification, retention scheduling, disposal, and implementation of electronic document management systems.

As part of Kenya’s public sector records and information management jobs ecosystem, this position plays a key role in safeguarding institutional data and supporting efficient administrative operations.

Key Responsibilities

Records Policy, Compliance, and Governance

• Draft and support implementation of records management policies and procedures.
• Ensure compliance with records management policies, governing laws, and regulations.
• Develop records appraisal, retention, and disposal schedules in line with National Archives guidelines.
• Prepare disposal schedules in accordance with approved regulatory requirements.

Records Classification, Security, and Preservation

• Develop file classification, indexing schedules, and mail management procedures.
• Carry out classification and indexing of files and records.
• Ensure preservation of records as required by governing regulations and laws.
• Ensure security, confidentiality, and integrity of files, records, and documents.

Mail, Filing, and Document Control

• Receive, sort, register, and dispatch incoming and outgoing mail.
• Maintain accurate mail and file movement registers.
• Maintain an efficient and easy file retrieval system.
• Ensure proper handling of documents, pending correspondences, and bring-ups.

Electronic Records and Systems Management

• Implement, manage, and maintain an electronic document management system (EDMS).
• Maintain, verify, and evaluate existing records management systems.
• Support continuous improvement of records and information management processes.

Required Qualifications

• Bachelor’s Degree in Information Science, Records Management and Information Technology, Library Science, or Archives and Records Management from a recognized institution.
• OR Diploma in Information Science, Records Management and Information Technology, Library Science, or Archives and Records Management with at least five (5) years’ experience in records management.

Preferred Qualifications

• Exposure to records management officer jobs within government or public institutions.
• Experience working with electronic document management systems.
• Interest in long-term information governance and administration jobs in Kenya.

Other Requirements

• Computer literacy and ability to work with digital record systems.
• Fulfilled the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.

Competencies and Skills

• Strong interpersonal and coordination skills.
• Excellent report writing and documentation abilities.
• Effective written and verbal communication skills.
• High level of accuracy, confidentiality, and attention to detail.

Benefits and Compensation

• Basic salary ranging from Kshs. 76,400 to Kshs. 118,400.
• Medical cover for self and family (up to four dependents).
• Group accident cover and life insurance.
• OSHA-compliant office environment.
• Opportunities for professional growth within the public service.

How to Apply

This role is suitable for candidates seeking entry level government records jobs, records management officer jobs in Nairobi, or stable public sector information management careers with national impact. Interested candidates should apply using the Apply Now button below.