Records Management Officer II

The Public Service Commission (PSC) of Kenya is actively recruiting a qualified and detail-oriented Records Management Officer within the Computing and Information Sciences area of study. This Records Management Officer position offers an excellent opportunity for professionals seeking a stable public service career focused on information governance, records administration, and effective public sector service delivery in Kenya. PSC careers are ideal for candidates passionate about accountability, data integrity, and citizen-centric public service.

Key Job Information

• Position: Records Management Officer
• Organisation: Public Service Commission (PSC), Kenya
• Job Scale: As per PSC approved grading structure
• Area of Study: Computing and Information Sciences
• Minimum Qualification: Bachelor’s Degree
• Number of Vacancies: As advertised by PSC
• Terms of Service: As stipulated by the Public Service Commission
• Experience Required: As indicated in the PSC advert
• Advert Date: As published on PSCIMS
• Application Close Date: As specified in the advert

About the Public Service Commission (PSC)

The Public Service Commission (PSC) is a constitutional commission mandated to establish and abolish offices in the public service, appoint persons to hold or act in public offices, and exercise disciplinary control over public officers in Kenya. Guided by the vision of a Citizen-Centric Public Service, PSC plays a critical role in promoting efficiency, transparency, and professionalism across government institutions.

PSC is committed to strengthening public administration through merit-based recruitment, institutional capacity building, and adherence to best practices in governance. The Commission values integrity, accountability, innovation, and service excellence, making PSC jobs highly competitive and respected within the Kenyan public sector.

Joining the Public Service Commission as a Records Management Officer provides an opportunity to contribute to effective information management, support institutional memory, and enhance decision-making through proper records governance.

Records Management Officer – Role Overview

The Records Management Officer role at the Public Service Commission focuses on the systematic control, organization, storage, retrieval, and disposal of official records and information. This position is essential in ensuring that PSC records are accurate, secure, accessible, and compliant with approved records management policies and manuals.

The Records Management Officer will support operational efficiency by ensuring proper file tracking, classification, indexing, and risk identification related to records management. This role requires strong organizational skills, attention to detail, and knowledge of records lifecycle management within a public sector environment.

Duties and Responsibilities

• Receive, file, retrieve, and dispatch official records and information in accordance with PSC records management procedures.
• Code and index files as stipulated in approved records management manuals.
• Store, maintain, and retrieve the Commission’s physical and electronic records efficiently.
• Track files and documents to ensure accountability and minimize loss or misplacement.
• Appraise, review, and update records for retention, archiving, or lawful disposal.
• Identify, assess, and report potential risks related to records management and information security.
• Ensure compliance with government policies, standards, and legal requirements on records and information management.
• Support audits, inspections, and information requests by providing timely and accurate records.
• Maintain confidentiality and integrity of sensitive and classified information.
• Contribute to continuous improvement initiatives in records and information management systems.

Requirements for Appointment

• Bachelor’s Degree in any of the following fields:
  • Information Science
  • Records Management
  • Library Science
  • Or an equivalent qualification from a university recognized in Kenya
• Demonstrated knowledge of records and information management principles.
• Ability to organize, classify, and retrieve records accurately and efficiently.
• Strong attention to detail and commitment to data accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and within a structured public service environment.
• High standards of integrity, confidentiality, and professionalism.

Preferred Qualifications

• Experience working in records management or information services within the public sector.
• Knowledge of electronic document and records management systems (EDRMS).
• Familiarity with government records retention and disposal schedules.
• Understanding of risk management and information security principles.
• Additional certification or training in records or information management.

Career Growth and Work Environment

PSC offers structured career progression, professional development opportunities, and exposure to national-level public service operations. Records Management Officers benefit from working in a policy-driven environment that emphasizes learning, compliance, and continuous improvement. This role supports long-term career growth within the Kenyan public service.

How to Apply for This Records Management Officer Position

Interested candidates should apply using the PSCIMS online recruitment portal. Applicants must complete the registration or login process and submit their applications before the stated closing date.

Important Notice: The Public Service Commission does not charge any fees at any stage of the recruitment and selection process. Only shortlisted candidates will be contacted.

This Records Management Officer job at the Public Service Commission is ideal for professionals seeking public service jobs in Kenya, records management careers, and information science roles within government institutions.