Registration Officer

Warehouse Receipt System Council is seeking a qualified and detail-oriented Registration Officer I to support its Central Registry operations. This position is ideal for candidates exploring records management job opportunities at WRSC, careers at WRSC, and professional registration and archives roles in Kenya. The role plays a critical function in safeguarding data integrity, ensuring compliance, and upholding national standards for warehouse receipt transactions.

Key Job Information

• Position: Registration Officer I
• Job Grade: WRSC 7
• Location: Nairobi, Kenya
• Employment Type: Full-time
• Experience Level: Mid-level (Three years at Registration Officer II)
• Application Deadline: 15th December 2025, 1700hrs EAT

About Warehouse Receipt System Council (WRSC)

The Warehouse Receipt System Council (WRSC) is a State Corporation established through the Warehouse Receipt System Act No. 8 of 2019. Its mandate is to develop, regulate, and oversee the Warehouse Receipt System for agricultural commodities across Kenya. By ensuring secure, transparent, and accountable warehouse receipt processes, the Council strengthens agricultural value chains and enhances market confidence for producers, traders, and financial institutions.

WRSC serves as the national authority responsible for central registry management, accreditation of warehouses, and enforcement of standards for commodity storage and documentation. Through its regulatory operations, the Council helps to reduce market risks, safeguard commodity quality, and promote access to finance for farmers and agribusinesses.

The Council fosters a work culture centered on integrity, innovation, collaboration, and service excellence. Professionals who join WRSC benefit from opportunities for career growth, capacity building, and participation in national-level initiatives that contribute to Kenya’s agricultural transformation agenda.

Job Description

The Registration Officer I will play a core role within the Central Registry, supporting documentation, verification, compliance management, and the overall accuracy of warehouse receipt transactions. This role ensures that all warehouse receipt records adhere to national standards, are securely maintained, and meet all regulatory requirements.

The officer will be responsible for validating entries, ensuring completeness of records, managing archival processes, and reviewing documents for conformity. This position directly contributes to WRSC’s regulatory mandate by maintaining the integrity of the central warehouse receipt registry and enhancing the efficiency of data and records governance.

Additionally, the officer will participate in implementing registry guidelines, updating work plans, supporting digital record systems, and helping streamline operations through best-practice information management procedures. Professionals seeking records management jobs in Kenya or registration officer opportunities will find this role aligned with both operational and policy-level responsibilities.

Key Responsibilities

• Validating data entry on warehouse receipt transactions to ensure accuracy and regulatory compliance.
• Approving and cataloguing warehouse receipt transactions to confirm conformity with established standards.
• Maintaining comprehensive and up-to-date records of all warehouse receipt transactions within the Central Registry.
• Recommending replacement of warehouse receipts where necessary in accordance with set procedures.
• Verifying central registry records to maintain completeness, accuracy, and compliance.
• Implementing guidelines, procedures, standards, and work plans for Central Registry operations.
• Ensuring that all warehouse receipts meet completeness, authenticity, and conformity requirements.
• Managing documentation, classification, and archiving of warehouse receipts based on approved records management standards.

Required Qualifications

• Served in the grade of Registration Officer II for a minimum of three (3) years.
• Bachelor’s degree in Information Science, Management Information Science, Library Science, Records Management, Business Information Technology, Information Management, Archives and Records Management, or an equivalent discipline.
• Proficiency in computer applications relevant to records and information management.
• Demonstrated merit, strong performance, and ability in previous roles.

Preferred Qualifications

• Experience working within a public sector records management or regulatory environment.
• Knowledge of modern records management systems, digital archiving tools, and information governance frameworks.
• Understanding of standards for registry operations, documentation, and compliance controls.
• Experience handling sensitive, high-volume, or confidential records in accordance with established procedures.

Benefits and Compensation

WRSC provides a competitive compensation package consistent with public sector HR structures. Employees benefit from professional development programmes, exposure to national regulatory frameworks, career progression opportunities, and a supportive environment that values accuracy, integrity, and continuous improvement.

How to Apply

Interested candidates should apply using the Apply Now button below. Only shortlisted applicants will be contacted.