Supply Chain Management Officer II

The Public Service Commission of Kenya is recruiting Supply Chain Management Officer I positions for professionals in procurement and supply chain management. These government procurement jobs in Kenya offer excellent opportunities for graduates with specialization in supply chain management to contribute to efficient and transparent procurement processes in the public service. Successful candidates will join a team dedicated to implementing sound procurement practices, ensuring value for money, and supporting the Commission’s operational needs through effective supply chain management.

Key Job Information

• Position: Supply Chain Management Officer I
• Organization: Public Service Commission of Kenya
• Job Location: Nairobi, Kenya
• Job Scale: Supply Chain Management Officer I Grade
• Area of Study: Business (Supply Chain Specialization)
• Minimum Qualification: Bachelor’s Degree with Professional Membership
• Terms of Service: Permanent and Pensionable
• Application Deadline: [Close Date from Advert]

About the Public Service Commission

The Public Service Commission serves as Kenya’s central institution for public service human resource management, ensuring merit-based recruitment and professional standards across government. These supply chain management officer vacancies provide opportunities to work within a structured procurement system that emphasizes transparency, accountability, and efficiency in public resource utilization. The Commission offers a professional environment where procurement professionals can apply their expertise to support public service delivery while advancing their careers in government procurement and supply chain management. This is an ideal opportunity for those seeking procurement careers in government institutions.

Requirements for Appointment

To qualify for these government procurement positions in Kenya, candidates must meet the following minimum requirements:

• A Bachelor’s degree in any of the following disciplines: Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option), or Business Administration (Supplies Management Option) from a university recognized in Kenya
• Membership with the Kenya Institute of Supplies Management (KISM) or any other relevant and accredited professional body
• Understanding of public procurement laws, regulations, and procedures in Kenya
• Familiarity with the Electronic Government Procurement (eGP) system
• Strong analytical and negotiation skills
• High ethical standards and integrity in procurement practices

Job Description: Role and Impact

The Supply Chain Management Officer I position involves supporting the procurement function through planning, tendering, and contract management activities. This role is crucial for ensuring compliance with procurement regulations, achieving value for money, and meeting the Commission’s operational requirements through efficient procurement processes. Supply chain officers in this role contribute to transparent and accountable public procurement while supporting service delivery through timely acquisition of goods, works, and services. This position offers valuable experience in public sector procurement management for professionals at early to mid-career stages.

Duties and Responsibilities

Procurement Planning and Coordination

• Assist in the preparation, implementation, and monitoring of the annual procurement and disposal plan
• Consolidate departmental procurement needs and align them with approved budgets and operational requirements
• Participate in market research and analysis to support accurate cost estimates and procurement strategies
• Analyze procurement requirements and recommend appropriate procurement methods
• Coordinate with user departments to clarify specifications and procurement requirements

Tender Process Management

• Prepare and issue procurement and tender documents through the Electronic Government Procurement (eGP) system
• Receive, record, and securely store bids, quotations, and proposals submitted by suppliers
• Participate in the opening of tenders and quotations in compliance with procurement regulations
• Assist in the evaluation of quotations, tenders, and proposals against established criteria
• Draft comprehensive tender evaluation reports and procurement recommendations for committee review

Contract Management and Administration

• Assist in the preparation of contracts, purchase orders, and other procurement documentation
• Monitor contract implementation to ensure timely delivery of goods, works, and services
• Track contract performance and compliance with terms and conditions
• Maintain proper procurement records and documentation for audit purposes
• Assist in resolving supplier performance issues and contract disputes

Compliance and Reporting

• Ensure all procurement activities comply with the Public Procurement and Asset Disposal Act and related regulations
• Prepare regular procurement status reports and updates for management
• Assist in maintaining the supplier database and conducting supplier prequalification exercises
• Support procurement audit processes by providing required documentation and information
• Stay updated on changes in procurement laws, regulations, and best practices

Stakeholder Engagement and Support

• Provide procurement guidance and support to user departments within the Commission
• Liaise with suppliers and contractors on procurement matters and requirements
• Participate in procurement committees and provide technical support as required
• Assist in procurement capacity building activities for Commission staff
• Contribute to the development and improvement of procurement processes and systems

Required Skills and Competencies

• Procurement Technical Skills: Knowledge of procurement laws, procedures, and the eGP system
• Analytical Ability: Strong skills in market analysis, cost estimation, and tender evaluation
• Negotiation Skills: Ability to negotiate favorable terms and conditions with suppliers
• Attention to Detail: Meticulous approach to documentation and compliance requirements
• Ethical Conduct: High integrity and adherence to procurement ethics and conflict of interest rules
• Communication Skills: Excellent verbal and written communication for reports and stakeholder engagement
• Organizational Skills: Ability to manage multiple procurement processes simultaneously
• Teamwork: Collaborative approach to working with various departments and committees

Career Development and Benefits

This Supply Chain Management Officer I position offers structured career progression within the public service procurement stream. The role provides:

• Comprehensive experience in public sector procurement and supply chain management
• Opportunities for professional development and advancement in procurement certification
• Stable employment with competitive public service remuneration and benefits
• Exposure to diverse procurement categories and complex procurement processes
• Potential for advancement to senior procurement and supply chain management positions

How to Apply

Qualified candidates should submit their applications through the Public Service Commission online recruitment portal. Applications must include:

1. Detailed Curriculum Vitae highlighting relevant procurement experience
2. Copies of academic certificates (degree in relevant field)
3. Proof of membership with KISM or other accredited professional body
4. National Identity Card copy
5. Any other supporting documents demonstrating procurement experience or skills

Only shortlisted candidates will be contacted for interviews. The Public Service Commission is an equal opportunity employer committed to diversity and merit-based selection.

Interested candidates should apply using the Apply Now button below.