Administrative Clerk

The U.S. Embassy Nairobi is seeking a qualified and eligible Administrative Clerk to support the Overseas Buildings Operations office in Nairobi, Kenya. This role presents a valuable opportunity for professionals exploring administrative job opportunities within a diplomatic and government environment. It is ideal for candidates interested in embassy careers, public sector vacancies, and structured office-based roles in Kenya.

Key Job Information

• Position: Administrative Clerk (OBO)
• Location: Nairobi, Kenya
• Employment Type: Full-time, Fixed Term Appointment (NTE 3 years)
• Experience Level: Mid-level
• Salary Range: KES 1,667,917 – KES 2,835,460 per year
• Application Deadline: 10 February 2026

About the U.S. Embassy Nairobi

The U.S. Embassy Nairobi represents the diplomatic mission of the United States in Kenya and plays a critical role in advancing bilateral relations, security cooperation, and development initiatives. As part of the U.S. Department of State, the mission operates in a highly structured environment that values professionalism, accountability, and operational excellence.

Working at the U.S. Embassy offers exposure to international best practices, diverse teams, and complex operational systems. The Embassy continues to provide stable careers for locally employed staff while supporting professional growth through structured roles and clearly defined responsibilities. These factors make embassy employment among the most sought-after job opportunities in Nairobi.

Administrative Clerk (OBO) Job Description

The Administrative Clerk (OBO) provides comprehensive office administration support to the Overseas Buildings Operations unit under the supervision of the Site Security Manager. The position supports security-related office functions, administrative coordination, and financial processes to ensure smooth daily operations.

This position is among the latest jobs available for administrative professionals seeking government-related careers in Kenya. The role also supports background investigation and vetting activities when required, contributing to the integrity and effectiveness of mission operations.

Key Responsibilities

• Provide administrative support services to the Site Security Manager and Deputy Site Security Manager.
• Prepare and draft official reports, correspondence, and internal communications.
• Maintain electronic and physical office files, including personnel and operational records.
• Develop administrative tools to improve workflow efficiency and office organization.
• Monitor security re-certification deadlines for security and construction management staff.
• Organize and manage daily access requests in accordance with security procedures.
• Collate and submit time and attendance records accurately and on schedule.
• Arrange official travel and prepare travel vouchers in compliance with embassy policies.
• Purchase office supplies and services using authorized petty cash procedures.
• Manage financial records, review payment vouchers, and track petty cash expenditures.
• Support procurement requests and coordinate with the General Services Office.
• Assist with background investigation and vetting documentation for FSNI staff.
• Maintain records for diplomatic and consular identity cards and ensure proper returns.
• Liaise with Embassy IT staff to manage system access and office network requirements.

Required Qualifications

• Completion of secondary school education.
• Minimum of two years of administrative, office management, or customer service experience.
• Ability to obtain and maintain a Public Trust security clearance.
• Good working knowledge of English and Kiswahili, both written and spoken.
• Proficiency in computer applications including word processing, spreadsheets, and email.

Preferred Qualifications

• Previous experience working in a government, embassy, or international organization.
• Strong understanding of office administrative standards and procedures.
• Knowledge of local workplace customs, communication norms, and professional protocols.
• Demonstrated ability to manage multiple tasks and meet strict deadlines.

Benefits and Compensation

The U.S. Mission offers a competitive compensation and benefits package for locally employed staff. Eligible Family Members may be subject to specific pay plans as determined by the Human Resources Office and Washington authorization. This role provides stable employment, professional credibility, and access to structured career pathways.

How to Apply for Administrative Clerk Job Opportunities at U.S. Embassy Nairobi

Candidates seeking fresh positions and exploring the latest jobs at the U.S. Embassy Nairobi are encouraged to apply today. This week, the Embassy is actively reviewing applications for this administrative vacancy, and eligible applicants should submit a complete application through the official recruitment portal.

Applicants should ensure their resume and supporting documents clearly demonstrate relevant experience, qualifications, and language proficiency. Those interested in long-term careers in embassy administration and government employment in Kenya should not miss this opportunity. Only shortlisted candidates will be contacted for the next stage of the recruitment process.