Administrative Officer – Disaster Management

World Vision Kenya, a global humanitarian organization with over 70 years of experience in helping vulnerable children overcome poverty, is currently seeking an Administrative Officer to join their Disaster Management team. This full-time position, based in Karen, Kenya, offers an exciting opportunity to be part of a dedicated team working to transform the lives of children in challenging environments.

Key Responsibilities:

1. Administrative Support

• – Provide comprehensive administrative support to the Disaster Management Team
• – Coordinate administrative functions and support the Directorate
• – Manage the Director’s diary and appointments
• – Compile documents for meetings and follow up on urgent matters
• – Screen and manage callers and visitors to the Director
• – Coordinate bookings for facilitation and meetings

2. Disaster Management Team Coordination

• – Liaise with the Group Director to develop strategic agendas for team meetings
• – Prepare meeting minutes and follow up on action items
• – Organize joint meetings for Disaster Management teams
• – Track staff-related issues and contracting in collaboration with People & Culture
• – Manage incoming and outgoing communications
• – Handle office assets and supplies for the Disaster Management teams
• – Arrange international and domestic travel for Directorate and Field Teams

3. Records Management

• – Maintain an updated filing system (both soft and hard copies)
• – Update administrative records on M-drive and Box
• – Ensure availability of MoUs and Agreements
• – Track document movement and facilitate approval processes

4. Engagement, Networking, and Partnerships

• – Maintain links with relevant stakeholders for collaboration and resource sharing
• – Ensure World Vision Kenya’s visibility and participation in key events

Requirements:

• – Bachelor’s degree in Business Administration, Education, Community Development, Disaster Management, or a related field
• – Minimum 5 years of experience in office administration
• – Experience working in a disaster management context
• – Strong knowledge of support services systems, including planning, reporting, and IT
• – Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• – Experience engaging with government ministries and external partners
• – Excellent organizational and time management skills
• – Strong communication and interpersonal abilities
• – Ability to work independently and as part of a team
• – High level of confidentiality in handling sensitive information
• – Problem-solving skills and ability to work under pressure
• – Results-oriented mindset with the ability to manage multiple demands
• – Commitment to World Vision’s Christian faith-based mission and values

This role offers a unique opportunity to contribute to life-changing humanitarian work while developing your professional skills in a dynamic, international environment. The successful candidate will play a crucial part in supporting World Vision Kenya’s mission to help the most vulnerable children experience fullness of life.

If you are passionate about making a difference in the lives of children and communities, and possess the skills and experience required for this position, World Vision Kenya encourages you to apply. Join their team of 34,000+ staff working in nearly 100 countries and share in the joy of transforming vulnerable children’s life stories.

World Vision is an equal opportunity employer and values diversity in its workforce.