Administrative Officer II

The Public Service Commission of Kenya is recruiting Administrative Officer II positions to support the efficient management of office operations and administrative functions. These government administrative jobs in Nairobi offer excellent opportunities for graduates in business, arts, and social sciences to contribute to the smooth functioning of Kenya’s central public service institution. Successful candidates will join a team dedicated to maintaining effective office management systems, asset control, and administrative support services.

Key Job Information

• Position: Administrative Officer I
• Organization: Public Service Commission of Kenya
• Job Location: Nairobi, Kenya
• Job Scale: Administrative Officer I Grade
• Area of Study: Business; Arts; Humanities and Social Sciences
• Minimum Qualification: Bachelor’s Degree in Relevant Discipline
• Terms of Service: Permanent and Pensionable
• Application Deadline: [Close Date from Advert]

About the Public Service Commission

The Public Service Commission serves as the cornerstone of Kenya’s public service human resource management, ensuring meritocracy and professionalism in government appointments. These administrative officer vacancies provide opportunities to work within a structured administrative system that supports Kenya’s public administration. The Commission offers a dynamic environment where administrative professionals can develop their skills in office management, asset control, and support services while contributing to effective public service delivery. This is an ideal opportunity for graduates seeking administrative careers in government institutions.

Requirements for Appointment

To qualify for these government administrative positions in Nairobi, candidates must meet the following minimum requirements:

• A Bachelor’s Degree in any of the following disciplines: Business Administration, Public Administration, Business Management, Political Science, Community Development, Governance, Conflict Management, or equivalent qualification from a university recognized in Kenya
• Strong organizational and record-keeping skills
• Excellent communication and interpersonal abilities
• Basic knowledge of office management principles and procedures
• Ability to supervise support staff effectively
• Proficiency in Microsoft Office applications

Job Description: Role and Impact

The Administrative Officer I position involves coordinating office operations, maintaining asset records, and supervising support services to ensure efficient administrative functioning. This role is crucial for maintaining organized office environments, managing Commission assets, and supporting the overall productivity of the organization. Administrative officers in this role contribute to operational efficiency by implementing effective administrative systems and procedures. This position offers valuable experience in public sector administration for graduates beginning their careers in government service.

Duties and Responsibilities

Asset Management and Record Keeping

• Collect, verify, and maintain comprehensive data and records of all Commission vehicles, equipment, facilities, and assets
• Update and maintain accurate records on motor vehicle and asset insurance policies, ensuring timely renewals
• Compile and analyze data on Commission assets for reporting and decision-making purposes
• Maintain and regularly update the official assets register of the Commission
• Conduct periodic physical verification of assets to ensure records match actual inventory

Office Equipment and Facility Management

• Monitor office machines and equipment performance, identifying items requiring repairs or maintenance
• Coordinate repair and maintenance services for office equipment and facilities
• Maintain records of equipment service history and maintenance schedules
• Monitor office supplies inventory and initiate procurement when necessary
• Assist in office space allocation and facility management activities

Staff Supervision and Office Coordination

• Supervise general office and support staff, providing guidance and performance feedback
• Coordinate support staff schedules and assignments to ensure adequate coverage
• Provide input on general cleanliness standards for workstations and workplace environment
• Monitor office security and access control procedures
• Coordinate meeting room bookings and setup for Commission activities

Reporting and Administrative Support

• Prepare accurate monthly and periodic administrative reports for management review
• Assist in the preparation of administrative budgets and expenditure tracking
• Maintain filing systems for administrative documents and correspondence
• Provide administrative support for Commission meetings and events
• Handle routine administrative correspondence and communication

Process Improvement and Compliance

• Implement administrative policies and procedures as established by the Commission
• Identify opportunities for improving administrative processes and efficiency
• Ensure compliance with public service regulations and administrative guidelines
• Assist in developing and updating administrative manuals and procedures
• Participate in administrative committees and working groups as required

Required Skills and Competencies

• Organizational Skills: Excellent ability to manage multiple tasks, maintain records, and meet deadlines
• Supervisory Ability: Capacity to lead and motivate support staff effectively
• Attention to Detail: Meticulous approach to record-keeping and data management
• Communication Skills: Strong verbal and written communication for reporting and coordination
• Problem-Solving: Ability to identify administrative issues and develop practical solutions
• Technical Proficiency: Competence in office software applications and basic database management
• Interpersonal Skills: Ability to work collaboratively with diverse staff and stakeholders
• Initiative: Proactive approach to identifying and addressing administrative needs

Career Development and Benefits

This Administrative Officer I position offers structured career progression within the public service administrative stream. The role provides:

• Comprehensive exposure to public sector administration and office management
• Opportunities for professional development in administrative management
• Stable employment with competitive public service remuneration and benefits
• Experience in asset management, staff supervision, and administrative reporting
• Potential for advancement to higher administrative and management positions within the public service

How to Apply

Qualified candidates should submit their applications through the Public Service Commission online recruitment portal. Applications must include:

1. Detailed Curriculum Vitae highlighting relevant skills and experience
2. Copies of academic certificates (degree)
3. National Identity Card copy
4. Any other supporting documents demonstrating administrative or supervisory experience

Only shortlisted candidates will be contacted for interviews. The Public Service Commission is an equal opportunity employer committed to diversity and merit-based selection.

Interested candidates should apply using the Apply Now button below.