Personal Assistant

St. Paul’s University is seeking a highly motivated Personal Assistant to provide dedicated administrative support to the Deputy Vice Chancellor, Academic Affairs (DVC-AA). This role presents exciting job opportunities at St. Paul’s University for professionals interested in administrative and executive support careers within a leading Christian higher education institution in Kenya.

Key Job Information

• Position: Personal Assistant
• Location: Limuru Campus, Kenya
• Employment Type: Full-Time
• Experience Level: Mid-Level
• Reporting To: Deputy Vice Chancellor, Academic Affairs

About St. Paul’s University

St. Paul’s University, an ISO 9001:2015 Certified Christian Ecumenical institution, was founded in 1903 and awarded a Charter in 2007. With campuses in Limuru, Nairobi, Nakuru, and a Virtual Campus, it serves over 7,000 students supported by 300 full-time and part-time staff. Careers at St. Paul’s University offer dynamic administrative roles that are integral to maintaining operational excellence and academic integrity.

The University is recognized for offering high-quality academic programs, research initiatives, and administrative careers in Kenya. Fresh positions such as this Personal Assistant role are designed to strengthen organizational efficiency, ensuring that the DVC-AA’s office operates seamlessly. Job opportunities today at St. Paul’s University reflect its commitment to strategic growth, administrative efficiency, and adherence to Christian values.

St. Paul’s University actively promotes employment opportunities for professionals who are ethical, digitally competent, and committed to supporting the University’s Strategic Plan 2025–2030.

Personal Assistant Job Description

The Personal Assistant will provide comprehensive administrative and clerical support to the DVC-AA. This includes preparing correspondence, handling information requests, scheduling meetings, organizing travel, taking minutes, and maintaining both electronic and hard-copy filing systems. Professionals exploring administrative job opportunities at St. Paul’s University will play a pivotal role in ensuring that executive functions are performed efficiently and effectively.

This position supports critical executive operations and offers a valuable career path for individuals seeking long-term employment in higher education administration. The Personal Assistant will liaise with internal departments, external stakeholders, and visiting guests, ensuring smooth communication and organizational coherence.

Key Responsibilities

• Prepare correspondence, reports, and materials for distribution; draft official communications as needed.
• Maintain the DVC-AA’s calendar, coordinating with other offices and updating academic and strategic plan-related events.
• Handle clerical duties including typing, photocopying, printing, mailing, and filing.
• Prepare, transcribe, and distribute meeting agendas and minutes, organizing venues and meals as required.
• Make local and international travel arrangements, including itineraries, visas, accommodation, and airport transfers.
• Receive and assist visitors, including graduation guests and short-term visitors to the office.
• Serve as the first point of contact for telephone inquiries, emails, and in-person communication.
• Maintain a structured electronic and hard-copy filing system to ensure record accuracy and confidentiality.
• Support implementation of office processes in alignment with institutional policies and Strategic Plan 2025–2030.
• Perform any additional duties as assigned by the DVC-AA.

Required Qualifications

• Bachelor’s degree in Business Administration or a related business field.
• 3–5 years of experience in an administrative, secretarial, or personal assistant role, preferably in a university or learning institution.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated digital competence for responsible use of office technologies and communication tools.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.
• Committed Christian with high moral and ethical standards aligned to the University’s values.

Preferred Qualifications

• Experience supporting executive management in higher education institutions.
• Familiarity with ERP systems and student information platforms.
• Knowledge of strategic planning processes and ability to align tasks with institutional goals.

Key Competencies and Skills

• Excellent communication and interpersonal skills.
• Strong problem-solving and analytical abilities.
• Teamwork, collaboration, and adaptability skills.
• Time management, confidentiality, and integrity.
• Proficiency in digital tools for efficient office administration.

Benefits and Compensation

This Personal Assistant vacancy provides a competitive remuneration package aligned with university administrative careers in Kenya. Employees benefit from professional growth opportunities, exposure to executive-level operations, and a supportive Christian work environment.

How to Apply for Personal Assistant Job Opportunity at St. Paul’s University

Interested candidates seeking the latest administrative job opportunities at St. Paul’s University should submit a duly filled application form via https://www.spu.ac.ke/careers or email [email protected] on or before 18 February 2026. Applicants should include a detailed CV, academic and professional qualifications, and other supporting documents demonstrating their suitability for the role.

These Personal Assistant vacancies offer a unique chance to advance careers in higher education administration. Only shortlisted candidates will be contacted.