Senior Assistant Office Administrator – (7 Positions)

The Social Health Authority (SHA) is hiring a Senior Assistant Office Administrator to join its team in Nairobi, Kenya. This Senior Assistant Office Administrator jobs in Nairobi opportunity is ideal for experienced office administration professionals seeking advancement through SHA careers and exploring Senior Assistant Office Administrator job opportunities today.

Key Job Information

• Position: Senior Assistant Office Administrator
• Location: Nairobi, Kenya
• Employment Type: Permanent and Pensionable
• Position Level: SHA 6
• Experience Level: Senior-Level
• Number of Positions: 7
• Application Deadline: 30 June 2026, 5:34 PM

About Social Health Authority

The Social Health Authority (SHA) is a State Corporation established under the Social Health Insurance Act, 2023. The Authority is responsible for enhancing healthcare access and financial risk protection for Kenyan residents through sustainable health financing mechanisms.

Through strategic partnerships and innovative healthcare programs, SHA plays a critical role in strengthening the national healthcare system. Professionals searching for jobs at Social Health Authority and SHA vacancies 2026 have the opportunity to contribute to meaningful public service delivery.

Senior Assistant Office Administrator Job Description – Senior Assistant Office Administrator vacancy in Nairobi

The Senior Assistant Office Administrator will provide high-level administrative and secretarial support to ensure efficient office operations. The position is responsible for coordinating office procedures, maintaining records, managing communication channels, and supporting organizational effectiveness.

The successful candidate will help maintain professional office standards while ensuring confidentiality, data integrity, and compliance with administrative procedures. This role is ideal for professionals interested in Senior Assistant Office Administrator hiring in Kenya within a dynamic public sector environment.

Key Responsibilities

• Take oral dictation and prepare accurate records and correspondence.
• Utilize e-office systems to research, process, and manage information.
• Operate and maintain office equipment to support daily operations.
• Attend to visitors and clients in a professional and courteous manner.
• Manage incoming and outgoing telephone communications.
• Coordinate booking of meeting rooms and conference facilities.
• Handle customer inquiries and complaints promptly and professionally.
• Ensure security of office records, documents, equipment, and classified materials.
• Maintain data confidentiality, integrity, and information security standards.
• Update and maintain an efficient filing and records management system.
• Prepare responses to routine correspondence and administrative requests.
• Manage office protocol, etiquette requirements, and petty cash operations.
• Identify operational risks and support implementation of mitigation measures.
• Promote Business Process Re-engineering initiatives and business continuity planning.
• Support ethical practices and good corporate citizenship across the department.

Required Qualifications – Secretarial Studies jobs in Kenya

• Diploma in Secretarial Studies from KNEC or a recognized institution.
• Minimum cumulative experience of nine years, including three years at Assistant Office Administrator I level or a comparable role.
• Membership in a relevant professional body in good standing.
• Demonstrated proficiency in computer applications and office productivity tools.
• Strong communication, organization, and records management skills.
• Proven performance, merit, and ability to deliver results.
• Suitable for candidates seeking jobs for Diploma holders in Kenya.

Preferred Qualifications

• Experience working within government agencies, parastatals, or large organizations.
• Knowledge of office protocol, records management, and administrative compliance.
• Experience supporting executive offices and senior management teams.
• Familiarity with business continuity and risk management processes.

Benefits and Compensation – Office Administration careers in Kenya

• Permanent and pensionable employment terms.
• Opportunity to work within a nationally significant healthcare institution.
• Professional development and career advancement opportunities.
• Exposure to modern administrative systems and public sector operations.
• Collaborative and professional working environment.
• Excellent opportunity for candidates seeking latest Senior Assistant Office Administrator vacancies.

How to Apply for Senior Assistant Office Administrator Jobs at Social Health Authority

Candidates interested in apply for Senior Assistant Office Administrator job in Nairobi opportunities should submit applications through the official SHA recruitment portal or deliver physical applications to the Authority’s offices. Applications should include a cover letter, detailed CV, academic and professional certificates, and contacts of at least three professional referees.

Applicants must also provide all required Chapter Six clearance documents, including certificates from DCI, KRA, HELB, EACC, and a CRB report. Professionals searching for fresh Senior Assistant Office Administrator positions 2026 and how to get a Senior Assistant Office Administrator job in Kenya should submit complete applications before the stated deadline. Only shortlisted candidates will be contacted.