Assistant Registrar (Admission & Records)

St. Paul’s University is hiring an Assistant Registrar (Admission & Records) to join the Academic Registry – Admissions Department. This senior-level role supports strategic academic administration and strengthens job opportunities at St. Paul’s University for experienced registry professionals seeking leadership careers in higher education.

Key Job Information

• Position: Assistant Registrar (Admission & Records)
• Location: Kenya (Limuru, Nairobi, Nakuru & Virtual Campus operations)
• Employment Type: Full-Time
• Experience Level: Senior / Supervisory
• Reporting To: Registrar – Academics

About St. Paul’s University

St. Paul’s University is an ISO 9001:2015 Certified Christian Ecumenical institution founded in 1903 and chartered in 2007. With campuses in Limuru, Nairobi, Nakuru, and a Virtual Campus, the University serves over 7,000 students supported by more than 300 full-time and part-time staff. Careers at St. Paul’s University are grounded in academic excellence, ethical leadership, and faith-based values.

As one of the respected institutions offering higher education jobs in Kenya, the University continues to expand its academic programmes and research initiatives. The latest jobs at St. Paul’s University reflect its commitment to operational excellence, regulatory compliance, and quality assurance in academic delivery.

The University seeks a committed Christian professional aligned with its mission and vision to strengthen academic registry systems and institutional growth.

Assistant Registrar (Admission & Records) Job Description

The Assistant Registrar will provide leadership in admissions, registration, graduation, records management, examinations coordination, and internal quality assurance implementation. This position supports employment opportunities at St. Paul’s University by ensuring accurate student data governance and compliance with regulatory frameworks.

The role oversees student admissions processes, academic records management, graduation verification, and policy implementation. Professionals exploring Assistant Registrar opportunities in Kenya will contribute to strategic decision-making through academic reporting, ERP system oversight, and institutional audits.

Key Responsibilities

Admissions and Registration

• Coordinate student admissions processes and verify eligibility.
• Oversee registration of new and continuing students.
• Generate admission and registration reports for management.
• Implement and enforce academic policies.
• Coordinate orientation for new students.

Records and Data Management

• Maintain accurate, secure academic records.
• Ensure compliance with data protection regulations.
• Manage student information systems and ERP platforms.
• Generate academic statistics and trend reports.
• Support accreditation reviews and audits.

Quality Assurance

• Ensure compliance with academic standards and regulatory requirements.
• Coordinate programme accreditation and academic audits.
• Promote continuous improvement initiatives.
• Manage student feedback and evaluation data.

Academic Administration and Graduation

• Coordinate academic calendars and unit allocations.
• Verify graduation eligibility and degree audits.
• Oversee transcript and certificate issuance.
• Support planning and execution of graduation ceremonies.

Supervision and Liaison

• Assign and monitor departmental responsibilities.
• Supervise and mentor registry staff.
• Serve as liaison between Registrar’s office, faculties, students, and regulatory bodies.
• Represent the office in delegated committees and meetings.

Required Qualifications

• Master’s degree in Education, Administration, Management, or related field.
• Minimum seven (7) years’ experience in an Academic Registry, including three (3) years in a supervisory role.
• In-depth knowledge of academic policies and procedures.
• Proficiency in academic ERP systems and Microsoft Office Suite.
• Demonstrated digital competence in admissions platforms, electronic records management, and data reporting tools.
• Committed Christian aligned with the University’s values.

Preferred Qualifications

• Knowledge of Strategic Plan 2025–2030 implementation.
• Strong leadership, problem-solving, and collaboration skills.
• Experience supporting institutional accreditation processes.

Benefits and Compensation

This full-time position offers competitive remuneration aligned with senior-level university employment opportunities in Kenya. The role provides leadership exposure, strategic involvement in academic governance, and long-term career progression within one of the established institutions offering Registrar vacancies in Kenya.

How to Apply for Assistant Registrar (Admission & Records) Job Opportunity at St. Paul’s University

Interested candidates seeking fresh positions and job opportunities today at St. Paul’s University should submit their applications and duly filled job application form via https://www.spu.ac.ke/careers or email [email protected] on or before 18 February 2026.

Applicants must include an updated CV and supporting documents demonstrating how their qualifications align with the responsibilities outlined above. Those exploring higher education careers in Kenya and Assistant Registrar vacancies in Kenya are encouraged to apply promptly.

Only shortlisted candidates will be contacted.