Office Administrative Assistant

The National Environment Management Authority (NEMA) is recruiting for two Office Administrative Assistant positions to join its administrative support team. This is an excellent opportunity for skilled secretarial professionals seeking clerical jobs in Nairobi with a premier government institution dedicated to environmental protection. Successful candidates will play a vital role in ensuring the smooth and efficient operation of office functions, providing essential support that enables NEMA to fulfil its critical mandate.

Key Job Information

• Position: Office Administrative Assistant
• Organization: National Environment Management Authority (NEMA)
• Job Location: Nairobi, Kenya
• Job Type: External Recruitment, Full-Time
• Positions Open: 2
• Application Deadline: 5th January, 2026
• Experience Level: Entry to Mid-Level

About the National Environment Management Authority (NEMA)

Pursuing administrative careers at NEMA means contributing to Kenya’s foremost environmental protection and management institution. NEMA is responsible for implementing environmental policies and ensuring sustainable development, making these government secretarial jobs both meaningful and impactful. Working here offers a chance to be part of an organization at the forefront of conservation and climate action in Kenya. These NEMA job vacancies in Nairobi are ideal for detail-oriented professionals who want their administrative skills to support a vital national cause.

Job Description: Role and Impact

This Office Administrative Assistant job at NEMA is central to maintaining organizational efficiency and professional office management. The role encompasses a wide range of clerical and secretarial duties, from document processing and records management to client liaison and office coordination. As a key support function, the job holder ensures that administrative systems run seamlessly, allowing technical and managerial staff to focus on core environmental mandates. It is a perfect role for those seeking structured office assistant careers in the public sector with clear responsibilities and growth potential.

Job Responsibilities and Key Duties

Document and Records Management

• Perform accurate word processing, data entry, and computerized document processing for reports, correspondence, and presentations.
• Establish, maintain, and monitor an up-to-date filing system for both electronic and physical records, ensuring easy retrieval and security.
• Ensure the strict security and confidentiality of all office records, equipment, documents, and classified materials.
• Manage the e-office system, including handling digital correspondence and maintaining electronic records.

Office Coordination and Client Service

• Handle incoming and outgoing telephone calls professionally, taking accurate messages and directing queries appropriately.
• Attend to office visitors and clients, providing a welcoming and helpful first point of contact for the authority.
• Maintain and manage the office diary, schedule appointments, and coordinate travel itineraries for staff.
• Supervise and ensure the general cleanliness and tidiness of the office environment.

Operational and Protocol Support

• Operate and perform basic maintenance on standard office equipment such as computers, printers, photocopiers, and scanners.
• Manage office protocol, including procedures for receiving guests and handling official correspondence.
• Monitor procedures for record-keeping and track the movement of files and documents within the office.
• Perform any other related duties as assigned to support office administration.

Academic Qualifications Required

Candidates must meet the following specific educational criteria to be considered for these NEMA clerical officer vacancies:

• Kenya Certificate of Secondary Education (KCSE) mean grade of C- (minus), with at least a C (plain) in English Language or its equivalent.
• Shorthand II (minimum 80 words per minute) from the Kenya National Examination Council (KNEC).
• Typewriting II (40 w.p.m) or a Certificate in Computerized Document Processing from KNEC.
• Office Management III or Office Administration and Management from KNEC.
• Business English II or Communications I from KNEC.
• Commerce II from KNEC.
• Secretarial Duties II from KNEC.
• Office Practice II from KNEC.
• Alternatively, a Craft Certificate in Secretarial Studies from the Kenya National Examination Council (KNEC).

General Qualifications and Experience

• A Certificate in Computer Applications from a recognized institution is mandatory.
• Prior experience in a busy office environment, demonstrating proficiency in the listed duties, will be a distinct advantage.
• Familiarity with public sector operations and procedures is desirable for these government administrative jobs.

Required Skills and Competencies

• Secretarial Skills: High proficiency in typing, shorthand, and document processing.
• Organizational Ability: Exceptional skills in filing, scheduling, and managing multiple tasks efficiently.
• Communication: Excellent verbal and written communication skills for interacting with staff and the public.
• Discretion and Integrity: Ability to handle sensitive and confidential information with utmost discretion.
• Technical Proficiency: Competence in using Microsoft Office Suite (Word, Excel) and other office management software.
• Professionalism: A polished, client-focused attitude and a strong sense of office protocol.

How to Apply

Interested and qualified candidates must submit their application through the official NEMA recruitment portal. The application must include the following required attachments:

1. A detailed Curriculum Vitae (CV).
2. A Cover Letter expressing interest in the position.
3. Copies of relevant Academic and Professional Certificates (KCSE, KNEC Certificates, Computer Certificate).
4. A copy of the National Identification Card.

Ensure your application is submitted on or before the deadline of 5th January, 2026. Only shortlisted candidates will be contacted for the next stages of the recruitment process.

Interested candidates should apply using the Apply Now button below.