Personal Assistant 

Equity Bank is seeking a Personal Assistant to join their team in Nairobi. This executive assistant role in Nairobi is ideal for organized professionals seeking administrative and operational support opportunities in the banking sector. Candidates with strong coordination, communication, and multitasking skills will excel in this position.

Key Job Information

• Position: Personal Assistant
• Location: Nairobi, Kenya
• Employment Type: Full-time
• Experience Level: Non-Management
• Job Shift: Day Job
• Salary Range: Competitive, based on experience

About Equity Bank

Equity Bank is one of Kenya’s leading financial institutions, providing innovative banking and financial services across East Africa. The bank emphasizes customer-centric solutions, operational excellence, and a culture of continuous learning.

Careers at Equity Bank provide employees with opportunities to develop professionally, collaborate across departments, and contribute to strategic initiatives. The organization supports a dynamic, inclusive, and results-driven work environment.

Personal Assistant Job Description

The Personal Assistant will provide efficient, responsive, and high-quality administrative and logistical support to the Departmental Head. This role ensures a smooth operational environment, enabling the department to achieve its objectives.

Key duties include managing schedules, coordinating meetings, arranging travel, and preparing documents and reports. This position is ideal for Nairobi administrative jobs seekers looking to support senior management and gain exposure to executive operations in banking.

Key Responsibilities

• Coordinate daily diary meetings with the Line Manager and schedule meetings with direct reports.
• Book travel and accommodation for the Line Manager and coordinate team travel logistics.
• Liaise with internal and external stakeholders to arrange meetings, prepare agendas, and draft minutes.
• Organize departmental workload and ensure timely submission of reports.
• Handle incoming calls to the Line Manager efficiently and professionally.
• Draft emails, letters, and memos for Line Manager review.
• Maintain comprehensive and confidential filing systems for documents.
• Manage visitors to the Line Manager’s office and assist as needed.
• Tabulate and retrieve official expenditures and claims.
• Prepare PowerPoint presentations and reports as requested by the supervisor.
• Coordinate with managers, partners, and vendors to ensure timely production of reports.
• Attend meetings, document key decisions, and analyze basic departmental information.
• Handle procurement for office supplies, business cards, and other departmental needs.

Required Qualifications

• Bachelor’s degree in Business Administration or a relevant field.
• Diploma in Secretarial Studies, Management, Leadership, or Communication is an added advantage.
• Minimum of 3 years’ experience as an Executive Assistant or Secretary in a senior or executive administrative role.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, multitasking, and problem-solving abilities.

Preferred Qualifications

• Experience supporting senior management in a banking or financial services environment.
• Familiarity with administrative workflows and office procedures in corporate settings.
• Proven ability to manage confidential information with discretion.

Benefits and Compensation

• Competitive remuneration package aligned with experience.
• Opportunities for professional development and training programs.
• Exposure to senior management operations and executive decision-making.
• Supportive and inclusive work environment.
• Access to modern office resources and collaborative tools.

How to Apply for Personal Assistant Jobs at Equity Bank

Candidates exploring Personal Assistant job opportunities at Equity Bank should submit their applications via the official recruitment portal before the closing date. Include a detailed CV highlighting relevant experience and qualifications in administrative support and executive assistance.

Only shortlisted candidates will be contacted. Don’t miss this chance to join Equity Bank — one of the top employers for administrative careers in Nairobi. Apply now to advance your career in executive support and banking operations.