Administration Assistant

The International Rescue Committee (IRC) is hiring an Administrative Assistant responsible for office administration and supply chain support at their main office in Nairobi, Kenya.

Key Responsibilities:

• – Utilities management and supply chain support
• – Upholding IRC policies, mission, and vision
• – Ensuring reception is manned and office cleanliness/organization
• – Timely payment of utilities (water, electricity, telephones, couriers)
• – Maintaining utilities tracking system
• – Purchasing office drinking water
• – Issuing gate passes for equipment/items leaving office
• – Raising online purchase requisitions for admin department
• – Supporting senior management team requests (travel, dependent school fees)
• – Managing office consumables and stationery supplies with tracking
• – Supporting IHUB office reception, couriers, calls, visitors
• – Supervising and booking boardrooms for meetings, ensuring refreshments
• – Supervising tender bid register
• – Maintaining first aid box per OSHA guidelines
• – Assisting other departments with meeting organization
• – Liaison between suppliers and departments
• – Assisting with onboarding and exit processes

Key Result Areas:

• – Effective administrative and supply chain support
• – Efficient day-to-day office operations

Requirements:

• – Diploma in Business Administration, Management or related field
• – 4+ years administration/management experience, preferably in NGO
• – Customer service skills
• – Excellent computer skills (Word, Excel, Access)
• – Knowledge of administrative rules and regulations

Desired Competencies:

• – Ability to perform complex administrative services
• – Excellent communication skills
• – Strong problem-solving and analytical skills
• – Able to work with minimal supervision

IRC is committed to gender equality, diversity, and inclusion. Qualified candidates from underrepresented groups are strongly encouraged to apply.