Administration Assistant

United Nations Office for Project Services is hiring for the Administration Assistant position in Nairobi. This is a full time, entry level role. Qualification level: Masters. Position Title Administration Assistant Job Category Strategy & Corporate Services Duty Station(s) Nairobi Seniority Level Entry Level ICS Level ICS 04 Contract Type ICA – LICA – Support – Regular Contract Level LICA 4… Applications close on 25 November 2026.

This role offers a valuable opportunity to contribute to the operational backbone of UNOPS's regional efforts, gaining hands-on experience in administrative, travel, and procurement processes within an international development context.

It provides exposure to diverse projects and stakeholders, fostering professional growth in a supportive environment.

Key responsibilities

• Ensures provision of reliable administrative and asset management support
• Supports the arrangement of local and international travel for office and project personnel.
• Follows up on payment of reimbursement to project personnel for use of mobile services and other expenses.
• Provides support with respect to protocol issues and requests for official documentation.
• Prepares accurate and regular monitoring and updates, as required, inventory lists and adequate property records for the office, as well as for projects.

Requirements

• Administrative Assistance, Computer Literacy, Data Entry, Filing, Office Administration, Organizational Effectiveness, Records Management…

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