Administration Intern

Save the Children Kenya is seeking an Administration Intern to join the Operations and Administration function. This internship offers a strong learning platform for early-career professionals looking for job opportunities at Save the Children, especially those who are exploring entry-level administrative roles, humanitarian sector internships, and Administration Intern vacancies in Nairobi.

Key Job Information

• Position: Administration Intern
• Location: Nairobi, Kenya
• Employment Type: Full-time, Internship
• Experience Level: Entry-level
• Application Deadline: 24 November 2025, 08:45

About Save the Children Kenya

Save the Children is one of the world’s leading humanitarian and development organizations, delivering essential services to children and communities in more than 100 countries. Careers at Save the Children offer opportunities to be part of a global movement focused on child rights, education, protection, healthcare, and emergency response.

The organization has been operational in Kenya since the 1950s, supporting both humanitarian and long-term development programs. Save the Children Kenya works across diverse counties including Nandi, Kajiado, Dadaab Refugee Camp, Kakuma Refugee Camp, Garissa, Wajir, Mandera, and Turkana. Through local partnerships and direct implementation, the organization delivers programs centered on health, nutrition, child protection, child rights governance, WASH, HIV/AIDS support, education, and livelihoods.

With an annual operating budget of approximately USD 20 million and a workforce of over 230 employees in Kenya—plus additional global staff based in the country—Save the Children maintains a strong operational structure. The organization continuously seeks top talent through various job opportunities at Save the Children, ensuring that new hires contribute meaningfully to ongoing initiatives and strategic priorities.

Job Description

The Administration Intern will support the Administration Officer in executing day-to-day administrative and operational tasks, ensuring smooth and efficient internal processes. This role is ideal for early-career professionals seeking Administration Intern jobs in Kenya, humanitarian sector internships, or entry-level NGO jobs in Nairobi. The role contributes directly to the effectiveness of internal operations by supporting communication, logistics, documentation, office processes, and inventory management.

This internship provides robust hands-on exposure to administrative functions in a large international NGO. The successful candidate will learn administration standards, operational policies, inventory management procedures, event and travel coordination, and front-office operations. The position also provides learning pathways through job shadowing and cross-functional exposure, helping interns develop essential professional competencies.

Key Responsibilities

• Handle incoming and outgoing office correspondences and maintain communication logs.
• Support the issuance of stationery and consumable supplies while ensuring stock levels are monitored.
• Monitor inventory to ensure alignment between physical stock, bin cards, and digital records.
• Perform clerical functions such as filing, recording deliveries, and tracking parcels.
• Assist in maintaining administrative trackers, monthly reports, and Excel databases.
• Contribute to improving administrative processes and overall operational efficiency.
• Complete ad-hoc administrative tasks assigned by the Administration Officer.
• Support preparation of invitation letters and assist with payment processing when required.
• Participate in job-shadowing tasks, including store management, FIFO implementation, and logistics coordination.
• Assist in event management, accommodation booking, conference preparation, and catering arrangements from sourcing to payment.
• Learn to use the Cost Benefit Tracking tool for cost-efficiency analysis.
• Gain hands-on experience in travel management from TAR receipt to ticketing.
• Support front-office management and visitor handling.
• Ensure full compliance with Save the Children’s Child Safeguarding Policy.

Required Qualifications

• A Bachelor’s degree in Business Administration or any related field.
• Previous internship or attachment experience is an added advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication skills—both written and verbal.
• High levels of organization, attention to detail, and professionalism.
• Ability to work in a fast-paced, dynamic environment.
• Dependable, responsible, and eager to learn.
• Knowledge of Google Docs and Sheets is preferable.
• Full adherence to Save the Children’s Child Safeguarding and Global Policies.

Preferred Qualifications

• Experience supporting administrative or operational functions in an NGO or corporate environment.
• Exposure to logistics, hospitality coordination, or office support roles.
• Demonstrated ability to work collaboratively with diverse teams.
• Interest in humanitarian, development, or non-profit sector work.

Benefits and Compensation

This internship provides professional development opportunities, mentorship from experienced administrators, hands-on exposure to NGO operations, and access to a large international organization’s working environment. Interns gain practical industry knowledge relevant to future roles in operations, administration, logistics, and project coordination.

How to Apply

Interested candidates should apply using the Apply Now button below. Only shortlisted applicants will be contacted.