Administrative Assistant

Kenya Ports Authority (KPA) is seeking qualified candidates for the role of Administrative Assistant. This position provides a unique career opportunity for individuals looking for administrative assistant jobs in Kenya Ports Authority and those interested in KPA careers in Nairobi. The Administrative Assistant will support the daily operations of KPA, ensuring efficient office administration, compliance with statutory regulations, and seamless coordination across departments.

Key Job Information

• Position: Administrative Assistant
• Location: Nairobi, Kenya
• Employment Type: Full-time / Permanent
• Experience Level: Entry to Mid-level
• Application Deadline: December 20, 2025

About Kenya Ports Authority

Kenya Ports Authority (KPA) is a state corporation responsible for the management, development, and operation of Kenya’s commercial ports, including the strategic Port of Mombasa. As a key player in the maritime industry, KPA facilitates international trade, regional logistics, and economic growth.

Working at KPA offers exciting opportunities for professionals pursuing careers at Kenya Ports Authority. The organization emphasizes operational excellence, ethical governance, and professional development. Employees gain exposure to large-scale port operations, maritime administration, and strategic management, making it one of the top destinations for Kenya Ports Authority job opportunities.

Job Description

The Administrative Assistant will provide administrative support to various departments within KPA. Responsibilities include document management, correspondence handling, scheduling, reporting, and coordination with internal and external stakeholders. This role is crucial for maintaining office efficiency and ensuring compliance with KPA policies, procedures, and Chapter Six of the Constitution of Kenya.

Key Responsibilities

• Manage day-to-day office operations, including filing, record-keeping, and documentation.
• Draft and prepare correspondence, reports, and official letters as required by management.
• Schedule meetings, prepare agendas, and coordinate departmental activities.
• Maintain records of staff compliance with statutory and organizational requirements.
• Assist with procurement and management of office supplies and resources.
• Liaise with internal teams and external stakeholders to ensure smooth office operations.
• Support HR and finance departments in administrative tasks such as payroll documentation, staff records, and verification processes.
• Ensure compliance with governance, ethics, and integrity standards as required under Chapter Six of the Constitution of Kenya.

Required Qualifications

• Diploma in Business Administration, Finance, Commerce, ICT, Human Resource Management, or a related field from a recognized institution.
• Proficiency in Microsoft Office Suite and office management software.
• Strong organizational, communication, and time-management skills.
• Ability to work effectively in structured, policy-driven environments.

Compliance Requirements

All candidates must satisfy the requirements of Chapter Six of the Constitution of Kenya (2010), including:

• Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
• Clearance from the Higher Education Loans Board (HELB).
• Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
• Clearance from the Ethics & Anti-Corruption Commission (EACC).
• Report from an approved Credit Reference Bureau (CRB).

Preferred Qualifications

• Prior experience in office administration, preferably within a large corporate, logistics, or maritime environment.
• Knowledge of public sector compliance and record-keeping standards.
• Additional certifications in office administration, documentation, or records management.

Benefits and Compensation

• Competitive salary and benefits package aligned with KPA’s human resource policies.
• Opportunities for professional development and skill enhancement.
• Exposure to large-scale port operations and maritime administration.
• Supportive work environment emphasizing ethics, integrity, and operational excellence.

How to Apply

Interested candidates should apply using the Apply Now button below. Submit applications before December 20, 2025. This position provides excellent opportunities for individuals seeking Kenya Ports Authority job opportunities and administrative assistant roles in Nairobi. Only candidates meeting the academic, professional, and compliance requirements will be considered.