Programme Operations and Administration Officer

The Programme Operations & Administration Officer ensures efficient day-to-day programme operations, administrative excellence, and compliance support across the multi-country programme.
The role provides critical support to the Programme Manager and country teams by maintaining systems, coordinating processes, and enabling smooth execution of programme activities.
The Officer is responsible for operational execution and administrative coordination, ensuring that programme teams have the tools, information, and logistical support needed to deliver effectively.
KEY RESPONSIBILITIES

Programme Operations Support

Support day-to-day programme operations across countries through structured tracking and follow-up
Maintain programme workplans, trackers, and operational tools in coordination with the Programme Manager
Support programme start-up, implementation, and close-out processes, ensuring documentation completeness and compliance
Follow up on action points, timelines, and deliverables across teams
Operational Systems & Documentation

Maintain programme dashboards, trackers, shared drives, and document repositories
Ensure consistent use of templates, version control, and filing systems
Support preparation and formatting of reports, presentations, and documentation
Reporting & Data Consolidation Support

Compile and organise inputs from country teams and partners for reporting
Support quality checks, formatting, and completeness of reports before submission
Maintain reporting schedules and documentation archives
Administration & Logistical Management