The U.S. Mission in Nairobi, through Embassy Nairobi, is hiring a Supervisory Administrative Assistant (OBO) to support the Overseas Buildings Operations office. This role provides essential administrative and operational support for the Nairobi Capital Asset Acquisition project, ensuring smooth day-to-day operations and compliance with U.S. government standards. Candidates interested in advancing their careers will find this position a unique opportunity to engage in high-impact work while contributing to key mission objectives.

Key Job Information

• Position: Supervisory Administrative Assistant (OBO)
• Location: Nairobi, Kenya
• Employment Type: Full-time, Fixed Term (NTE 3 years)
• Experience Level: Mid-level
• Salary Range: KES 2,106,660 – KES 3,581,315 per year
• Application Deadline: February 8, 2026

About U.S. Mission Nairobi

The U.S. Mission Nairobi represents the United States Government in Kenya and plays a central role in strengthening bilateral relations, promoting transparency, and supporting regional stability. The Mission oversees multiple initiatives across infrastructure, security, and development sectors, providing employees with exposure to dynamic, large-scale operations. Professionals seeking careers at U.S. Mission Nairobi will join a culture that values collaboration, accountability, and continuous professional development.

Embassy Nairobi has established itself as a leading workplace for those seeking government employment opportunities in Kenya. The Mission emphasizes employee growth through training, mentorship, and career progression. Recent achievements in infrastructure projects and diplomatic engagement highlight the Mission’s impact and commitment to excellence, making it an attractive destination for candidates exploring job opportunities today at the U.S. Mission.

Supervisory Administrative Assistant (OBO) Job Description

The Supervisory Administrative Assistant provides comprehensive administrative support to the OBO Project Director and Construction Manager. Responsibilities include managing office resources, coordinating financial processes, overseeing personnel functions, and ensuring effective communication across internal and external stakeholders. This role is central to delivering efficient administrative operations and represents one of the most prominent supervisory positions among current job opportunities at U.S. Mission Nairobi.

Key Responsibilities

• Manage administrative functions, including finance, procurement, IT systems, travel, HR coordination, housing, and office furnishings.
• Prepare, track, and report site operations budgets, providing guidance to OBO management on procurement and quality assurance.
• Act as liaison between OBO, the Financial Management Office, and Embassy contracting officers for budget, personnel, and procurement matters.
• Draft official correspondence to contractors and local government authorities in support of project operations.
• Coordinate accreditation, security badges, and diplomatic identification for project personnel.
• Supervise administrative staff, manage performance evaluations, and identify professional education opportunities for team members.
• Administer time and attendance reports and maintain office systems, records, and operational protocols.

Required Qualifications

• Completion of at least two years of post-secondary education.
• Minimum of three years in office administration or management, including at least one year in a construction or engineering environment.
• At least six months of supervisory experience.
• Fluent in English and Kiswahili (speaking, reading, writing).
• Strong knowledge of office management procedures, basic accounting principles, and customs/shipping processes.
• Proficiency in Microsoft Office Suite and administrative software supporting cost control and operational functions.

Preferred Qualifications

• Experience with U.S. government construction or infrastructure projects.
• Demonstrated ability to manage complex office systems and multiple priorities.
• Familiarity with financial management, procurement, and human resources functions in a diplomatic context.

Benefits and Compensation

The U.S. Mission provides a competitive compensation package for locally employed staff, including salary aligned with government pay scales and professional development opportunities. Employees enjoy structured work schedules, access to training programs, and exposure to high-level project management experiences. This position represents one of the most desirable job opportunities at U.S. Mission Nairobi for individuals seeking long-term career growth in administrative and project management roles.

How to Apply for Supervisory Administrative Assistant Job Opportunity at U.S. Mission Nairobi

Applicants exploring fresh positions and career opportunities at U.S. Mission Nairobi are encouraged to submit a complete application package by February 8, 2026. Candidates should include an updated CV highlighting relevant experience, qualifications, and achievements, as well as necessary permits and certifications. Those seeking supervisory administrative assistant vacancies in Nairobi are invited to apply promptly to maximize their consideration for this important role.

U.S. Mission Nairobi reviews applications carefully and contacts only qualified candidates for the next stage of the hiring process. Individuals looking for the latest jobs at U.S. Mission Nairobi should take advantage of this career opening to join a leading organization in government operations and project administration.