Supply Chain Management Officer II

Kenya Advanced Institute of Science and Technology (Kenya-AIST) is seeking an experienced Supply Chain Management Officer II to join its Procurement and Asset Management team in Nairobi. This role provides a strategic opportunity for professionals exploring careers at Kenya-AIST or supply chain management jobs in Kenya to contribute to the operational efficiency of a leading science and technology institution.

Key Job Information

• Position: Supply Chain Management Officer II
• Location: Nairobi, Kenya
• Employment Type: Full-time, Contract
• Experience Level: Mid-level (Grade 9 equivalent)
• Application Deadline: 22nd December, 2025

About Kenya-AIST

Kenya-AIST is a premier institution dedicated to advancing science, technology, and innovation in Kenya and the East African region. The organization emphasizes excellence in research, education, and operational management, ensuring that all institutional processes, including procurement and supply chain operations, adhere to high standards of transparency, compliance, and efficiency.

Joining Kenya-AIST provides employees with professional growth opportunities, exposure to cutting-edge technology and research projects, and engagement in strategic decision-making. The institution fosters a culture of accountability, innovation, and teamwork, supporting staff to develop leadership and technical competencies while advancing Kenya’s socio-economic development agenda.

Job Description

The Supply Chain Management Officer II is responsible for supporting and coordinating Kenya-AIST’s supply chain activities, ensuring timely delivery of goods and services, maintaining accurate asset and inventory records, and providing data-driven insights to inform institutional procurement policies and decisions. The role involves overseeing procurement processes, verifying supplier documentation, and ensuring compliance with applicable regulations, including the Public Procurement and Asset Disposal Act, 2015.

Key Responsibilities

• Collect, collate, and compile supply chain data to inform policies, strategies, and procedures.
• Receive, verify, and process suppliers’ invoices for payment.
• Prepare procurement specifications and support tendering processes.
• Inspect the condition of goods received and ensure compliance with procurement standards.
• Prepare and review Local Purchase Orders (LPOs) and Local Service Orders (LSOs).
• Check and verify issue notes, invoices, and supporting documentation.
• Receive and open tenders and quotation documents and prepare committee documentation.
• Maintain updated inventory records of procured equipment, services, vehicles, machinery, and goods.
• Conduct market surveys and research to ensure value for money.
• Provide support in the preparation of the annual procurement plan.
• Assist in implementing supply chain policies, procedures, and compliance requirements.

Required Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Procurement and Supplies, or a related discipline from a recognized institution.
• Minimum of four (4) years of relevant work experience in procurement, asset management, or supply chain operations.
• Proficiency in computer applications, including Microsoft Office Suite, ERP systems, email, video conferencing tools, and internet research.
• Strong analytical, organizational, and communication skills.
• Demonstrated work performance and ability to achieve results under supervision.
• Understanding of data protection laws and basic cybersecurity practices.

Preferred Qualifications

• Membership to the Kenya Institute of Supplies Management (KISM) or any relevant professional body.
• Experience with public sector procurement or higher education institutions.
• Advanced knowledge of inventory management and procurement systems.
• Demonstrated ability to analyze market trends and perform procurement research.

Benefits and Compensation

Kenya-AIST offers a competitive compensation structure for Grade 9 roles, a supportive professional environment, and opportunities for continuous learning and career growth. Employees benefit from involvement in national and international research projects, exposure to best practices in procurement and supply chain management, and participation in institutional capacity-building initiatives.

How to Apply

Interested candidates seeking Supply Chain Officer opportunities or procurement jobs in Nairobi should submit their applications through the Kenya-AIST online recruitment portal: https://recruitment.kenya-aist.ac.ke/. Each application must include:

• Detailed Curriculum Vitae (CV)
• Copies of academic and professional certificates
• National ID or passport
• Two letters of reference, including one from a former supervisor
• Other relevant supporting documents

Shortlisted candidates will be required to provide clearance from:

• Kenya Revenue Authority (KRA)
• Higher Education Loans Board (HELB)
• Ethics and Anti-Corruption Commission (EACC)
• Criminal Investigation Department (CID) – Certificate of Good Conduct

Applications must be submitted on or before 22nd December, 2025. Only shortlisted candidates will be contacted. Kenya-AIST is an equal opportunity employer committed to the provisions of Article 232(i) of the Constitution.

This position presents an excellent career pathway for professionals seeking Supply Chain Management Officer II vacancies in Nairobi or public sector procurement roles in Kenya with opportunities to grow within a premier science and technology institution.