Administrative Assistant

The Embassy of Italy in Nairobi is recruiting an Administrative Assistant on a permanent, indefinite-term contract. The successful candidate will support administrative, secretarial, records, accounting and consular-related activities at the Embassy in Nairobi, Kenya.

Job Overview

• Position: Administrative Assistant
• Employer: Embassy of Italy in Nairobi
• Location: Nairobi, Kenya
• Vacancies: 1
• Job Type: Full Time
• Contract: Permanent / Indefinite-Term Contract
• Minimum Education: Secondary School Diploma or Equivalent
• Experience: Relevant experience is an added advantage
• Application Deadline: 23 October 2026 at 11:59 PM

About the Role

The Administrative Assistant will provide administrative and office support across activities that include secretarial work, filing and records management, accounting assistance and consular-related duties. Candidates must demonstrate proficiency in both Italian and English and meet the eligibility requirements by the application deadline.

Job Requirements

• Be at least 18 years old.
• Be physically fit for the position.
• Hold at least a secondary school diploma or equivalent qualification.
• Have been resident in Kenya for at least two years.
• Hold Permanent Residence in Kenya if not a Kenyan citizen.
• Demonstrate proficiency in Italian and English.
• Meet all eligibility requirements by the application deadline.

Assessment Areas

Shortlisted candidates will undergo theoretical and practical assessments covering the skills and duties relevant to the Administrative Assistant position.

• Written translation from Italian to English.
• Spoken Italian proficiency.
• Spoken English proficiency.
• Oral translation from English to Italian.
• Computer use for office duties.
• Secretarial duties.
• Filing and records management.
• Accounting assistance.
• Consular assistance activities.

Minimum Passing Score

• An overall average score of at least 70/100.
• A minimum score of 60/100 in each individual examination.
• The written Italian-to-English translation test will take one hour and must be completed without using a dictionary.

Additional Qualifications

Candidates may receive additional points for qualifications and experience above the minimum requirements.

• Educational qualifications above the minimum requirement.
• Previous relevant employment involving duties equivalent to those required for the position.
• Supporting documents must be provided for any additional qualifications or work experience claimed.

Documents Required from the Successful Candidate

• Birth certificate.
• Citizenship certificate or proof of nationality.
• Proof of residence in Kenya for the previous two years.
• Criminal record certificate.
• Authenticated copies of academic qualifications.
• Permanent Residence documentation for non-Kenyan citizens.
• Foreign academic qualifications must be accompanied by the required official translation and documentation from the competent Italian consular authority.

How to Apply

Interested candidates should complete the official application form available through the Embassy of Italy in Nairobi. Applications must be signed, scanned and accompanied by a copy of a valid identification document before being submitted electronically.

Applications must be submitted by 23 October 2026 at 11:59 PM using the application email provided in the recruitment notice: [email protected].