Archiving Officer Intern

ENGIE Mobisol Kenya Limited is currently seeking a detail-oriented Archiving Officer Intern to join their Operations department in Nairobi, Kenya. This full-time temporary internship position offers an excellent opportunity for individuals with archival experience to contribute to the organization’s record management systems.

About ENGIE Energy Access

ENGIE Energy Access is one of Africa’s leading Pay-As-You-Go (PAYGo) and mini-grids solutions providers, dedicated to delivering affordable, reliable, and sustainable energy solutions with exceptional customer experience. The company was formed through the integration of Fenix International, ENGIE Mobisol, and ENGIE PowerCorner.

With operations across nine African countries (Benin, Côte d’Ivoire, Kenya, Mozambique, Nigeria, Rwanda, Tanzania, Uganda, and Zambia), ENGIE Energy Access employs over 1,700 staff and has impacted more than 7 million lives. Their innovative off-grid solar solutions serve homes, public services, and businesses, providing clean energy access through affordable payment plans starting from just $0.19 per day.

Archiving Officer Intern Job Purpose

As an Archiving Officer Intern, you will be responsible for overseeing the organization, preservation, and retrieval of records and documents within the company’s archives. This role is crucial in maintaining the integrity of company records and ensuring accessibility for authorized personnel.

Key Responsibilities

Records Management

• – Manage organizational records and documents according to established archival standards
• – Implement proper documentation preservation techniques for historical records
• – Create detailed catalogues and indexes of archival materials for easy retrieval
• – Oversee digitization projects to convert physical records into digital formats
• – Implement access controls and security measures for sensitive information
• – Provide research support to staff and stakeholders
• – Ensure compliance with regulations and policies related to records management

Requirements

Education

• – Bachelor’s degree in Library Science, Archival Studies, or a related field

Experience and Skills

• – Previous experience in archives, libraries, or records management
• – Strong knowledge of archival principles, practices, and standards
• – Proficiency in Excel spreadsheets and data entry
• – Experience assisting customers/clients with escalated issues
• – Critical thinking skills with demonstrated ability in fact-finding and analysis
• – Excellent written and verbal communication skills
• – Detail-oriented with strong organizational abilities
• – Effective time management and multi-tasking capabilities
• – Self-motivated with a positive attitude
• – Ability to work under tight deadlines while maintaining accuracy and quality
• – Adaptability to work in a flexible, creative environment with evolving operations

Language Requirements

• – Fluency in both English and Kiswahili

Technical Skills

• – Proficiency in Microsoft tools, particularly Word and Excel

ENGIE is an equal opportunity employer promoting diversity and creating an inclusive environment for all. Applications are screened based on business needs, job requirements, and individual qualifications without regard to origin, age, name, sexual identity or orientation, religion, marital status, health, disability, political opinions, union involvement, or citizenship.