Assistant Office Administrator III

Kakamega County Government is hiring an Assistant Office Administrator III to join the Public Service and County Administration Department. This entry-level administrative position offers professionals an opportunity to begin careers in public service while supporting efficient office operations within the county government.

Key Job Information

• Position: Assistant Office Administrator III (2 Posts)
• Location: Kakamega County, Kenya
• Employment Type: Permanent and Pensionable
• Experience Level: Entry-Level / Administrative Support
• Salary Range: CPSB 11: Kshs. 26,900 – 35,380 per month

About Kakamega County Public Service Board

The Kakamega County Public Service Board is mandated to oversee human resource management and recruitment for the Kakamega County Government. As one of Kenya’s county service boards, the institution plays a crucial role in ensuring public offices are staffed with qualified professionals who support efficient service delivery and community development.

The board is responsible for advertising public sector job opportunities, managing recruitment processes, and ensuring transparency in employment across county departments. Professionals exploring government careers frequently monitor job opportunities at Kakamega County Public Service Board due to the organization’s commitment to professionalism, accountability, and merit-based recruitment.

Working within the county government structure offers stable employment opportunities and the chance to contribute to public administration at the local level. Careers at Kakamega County Public Service Board support the county’s mission of delivering quality public services while strengthening administrative systems, governance structures, and community engagement initiatives.

Assistant Office Administrator III Job Description

The Assistant Office Administrator III position is an entry and training grade within the administrative support cadre. Officers appointed to this role work under the guidance of senior administrative personnel while gaining practical experience in office management and government administrative procedures.

This role supports the smooth operation of departmental offices through coordination of communication, documentation management, and general administrative services. Individuals seeking administrative jobs in Kakamega County or office administration careers in Kenya may find these Assistant Office Administrator opportunities particularly suitable for building foundational professional experience.

The position plays an important role in maintaining organized documentation systems, coordinating office communications, supporting client services, and ensuring proper handling of official records. Successful candidates will contribute to efficient service delivery within the Public Service and County Administration Department while developing professional administrative skills.

Key Responsibilities

• Taking oral dictation and preparing official correspondence.
• Performing word processing and data processing tasks for departmental documentation.
• Operating office equipment and maintaining proper functionality of administrative tools.
• Handling telephone calls, scheduling appointments, and coordinating office communications.
• Attending to visitors and clients while maintaining professional office reception services.
• Maintaining office diaries, schedules, and travel itineraries for departmental staff.
• Establishing and monitoring procedures for record keeping, correspondence management, and file movement.
• Maintaining an organized and up-to-date filing system within the office.
• Managing office protocol and supporting administrative coordination.
• Ensuring security and confidentiality of office records, equipment, and classified documents.
• Supervising office cleanliness and maintaining a professional working environment.
• Performing additional office administrative services as assigned by senior officers.

Required Qualifications

• Kenya Certificate of Secondary Education (KCSE) with a minimum mean grade of C- (Minus).
• At least a C (Plain) in English or Kiswahili language.
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC).
• Alternatively, Business Education Single and Group Certificates (BES & GC) from KNEC in the following subjects:
• Typewriting III (50 words per minute) or Computerized Document Processing III.
• Shorthand II with a minimum speed of 80 words per minute.
• Office Management III or Office Administration and Management III.
• Business English II or Communication I.
• Office Practice II.
• Secretarial Duties II.
• Commerce II.
• Certificate in Computer Applications from a recognized institution.

Preferred Qualifications

• Strong communication and interpersonal skills for handling clients and internal staff.
• Good organizational abilities for managing documentation and records.
• Proficiency in office software and modern digital administrative systems.
• Ability to maintain confidentiality and professional integrity in government administrative work.

Benefits and Compensation

Successful candidates appointed to these Kakamega County Public Service Board employment opportunities will receive a competitive salary under CPSB Job Group 11 ranging from Kshs. 26,900 to Kshs. 35,380 per month. The role is offered on permanent and pensionable terms, providing long-term career stability within the public service.

Professionals pursuing careers in county government administration will gain valuable experience in public sector management, administrative coordination, and government service delivery systems. These opportunities provide a strong foundation for career growth within county government institutions.

How to Apply for Assistant Office Administrator III Job Opportunity at Kakamega County Public Service Board

Interested candidates seeking fresh career opportunities and exploring the latest jobs at Kakamega County Public Service Board are encouraged to apply for the Assistant Office Administrator III position today. The board is currently reviewing applications for these administrative vacancies within the Public Service and County Administration Department.

Applicants should ensure their applications include relevant academic qualifications, certificates, and documentation demonstrating compliance with the stated requirements. Candidates should prepare an updated CV highlighting administrative skills, communication abilities, and office management competencies.

Individuals searching for administrative jobs in Kakamega County or government employment opportunities should submit their applications before the closing date of 11 March 2026. Only shortlisted candidates who meet the required qualifications will be contacted for the next stage of the recruitment process.