Land Records Management Assistant III

The Public Service Commission of Kenya is recruiting Assistant Land Registration Officer I positions for entry-level professionals in land registration services. These government land registration jobs in Kenya offer excellent opportunities for diploma holders in law, ICT, and records management to begin their careers in land administration. Successful candidates will join a team dedicated to maintaining accurate land records, processing registration documents, and supporting efficient land administration systems in the public service.

Key Job Information

• Position: Assistant Land Registration Officer I
• Organization: Public Service Commission of Kenya
• Job Location: Various locations across Kenya
• Job Scale: Assistant Land Registration Officer I Grade
• Area of Study: Law; Computing and Information Sciences
• Minimum Qualification: Diploma in Relevant Discipline
• Terms of Service: Permanent and Pensionable
• Application Deadline: [Close Date from Advert]

About the Public Service Commission

The Public Service Commission is Kenya’s central institution for public service human resource management, ensuring professional standards in government service. These assistant land registration officer vacancies provide entry points for diploma holders to begin careers in the specialized field of land administration. The Commission offers structured training and development for new officers, providing opportunities to learn land registration systems and procedures while contributing to transparent and efficient land management services. This is an ideal opportunity for recent graduates seeking entry-level positions in government land administration.

Requirements for Appointment

To qualify for these entry-level land registration positions, candidates must meet the following minimum requirements:

• A Diploma in any of the following disciplines: Law, Information Communication Technology (ICT), Management Information Systems (MIS), Records Management, Records and Archives Management, Information Science, Business Information Technology, or equivalent and relevant qualifications from a recognized institution
• Strong attention to detail and accuracy in documentation
• Basic understanding of record-keeping principles and procedures
• Good communication and customer service skills
• Ability to follow established procedures and guidelines
• Willingness to learn land registration systems and processes

Job Description: Role and Impact

The Assistant Land Registration Officer I position serves as the entry and training grade for diploma holders in land registration services. Officers at this level work under supervision and guidance of senior officers while learning land registration procedures and systems. This role is crucial for maintaining the integrity of land records, ensuring proper documentation handling, and supporting efficient service delivery to citizens. The position offers structured training and gradual assumption of responsibilities in land administration, providing a solid foundation for career growth in this specialized field.

Duties and Responsibilities

Document Receipt and Processing

• Receive and book documents submitted for land registration, ensuring accurate recording of submission details
• Receive and book land search requests from clients, verifying required documentation
• Receive land registration-related documents originating from other government departments and ministries
• Receive application documents for stamp duty payments, verifying completeness and accuracy
• Record and track document movements using established registration systems

Document Retrieval and Matching

• Retrieve land registration documents from filing systems as required for processing
• Match registration documents to ensure completeness and accuracy before further processing
• Retrieve and archive parcel files according to established procedures and classification systems
• Assist in locating and verifying historical land records and documentation
• Maintain accurate records of document retrieval and return

Document Dispatch and Client Service

• Dispatch registered documents and approved land searches to clients following established procedures
• Dispatch rejected documents to clients with appropriate explanations and instructions
• Provide basic information to clients regarding document status and processing requirements
• Maintain records of document dispatch and client receipt acknowledgments
• Handle client inquiries regarding basic land registration procedures

Record Storage and Preservation

• Store land records according to established classification and filing systems
• Preserve land records through proper handling and storage procedures
• Maintain cleanliness and organization of record storage areas
• Assist in periodic inventory and verification of stored records
• Implement basic preservation techniques for historical and delicate documents

Support and Administrative Functions

• Assist in maintaining document tracking systems and registers
• Support senior officers in land registration processing activities
• Prepare basic reports on document processing statistics
• Maintain confidentiality and security of land registration documents
• Perform any other related duties as assigned by supervisors

Training and Development Components

As an entry-level training position, officers will receive instruction in:

• Land registration laws, regulations, and procedures
• Document management and records keeping systems
• Customer service standards for land registration offices
• Computerized land registration systems and databases
• Quality control and accuracy verification procedures
• Basic land administration concepts and terminology

Required Skills and Competencies

• Attention to Detail: High accuracy in document handling and recording
• Organizational Skills: Ability to maintain systematic records and filing systems
• Customer Service: Courteous and professional interaction with clients
• Learning Ability: Willingness to learn land registration procedures and systems
• Teamwork: Ability to work collaboratively under supervision
• Basic Computer Skills: Familiarity with office software and database systems
• Ethical Conduct: Integrity in handling confidential land information
• Time Management: Ability to handle multiple tasks efficiently

Career Development and Benefits

This Assistant Land Registration Officer I position offers structured career progression within the land administration stream. The role provides:

• Comprehensive training in land registration systems and procedures
• Opportunities for professional development and further qualifications
• Stable employment with competitive public service remuneration and benefits
• Experience in specialized government land administration services
• Potential for advancement to higher land registration and administration positions

How to Apply

Qualified candidates should submit their applications through the Public Service Commission online recruitment portal. Applications must include:

1. Detailed Curriculum Vitae
2. Copies of academic certificates (diploma)
3. National Identity Card copy
4. Any other supporting documents demonstrating relevant skills or experience

Only shortlisted candidates will be contacted for interviews. The Public Service Commission is an equal opportunity employer committed to diversity and merit-based selection.

Interested candidates should apply using the Apply Now button below.