Secretarial Officer

Kenya Medical Training College (KMTC) is seeking qualified candidates for a secretarial and office administration role involving correspondence, document processing, e-office management, records management, telephone handling, and office support. The position is suited to candidates with the required secondary education, secretarial or business education qualifications, computer application skills, and compliance with Chapter Six requirements.

Key Job Information

• Employer: Kenya Medical Training College (KMTC)
• Area of Study: Secretarial Studies and Office Administration
• Minimum Award: KCSE C- (minus) and Diploma in Secretarial Studies or specified Business Education qualifications
• Work Location: Kenya Medical Training College

About Kenya Medical Training College

Kenya Medical Training College (KMTC) is a public medical training institution that provides training in health-related disciplines. The college supports the development of health professionals through its training programmes and related institutional operations.

About the Role

The secretarial role provides administrative and office support through document processing, records management, e-office operations, communication, and office coordination. The officer will also support office protocol, maintain office records and equipment, and oversee office cleanliness.

Key Responsibilities

• Take oral dictation.
• Carry out word and data processing.
• Manage e-office functions.
• Ensure the security of office records, documents, and equipment.
• Maintain an up-to-date filing system in the office.
• Operate office equipment.
• Manage office protocol.
• Handle telephone calls and appointments.
• Supervise office cleanliness.

Required Qualifications

• Kenya Certificate of Secondary Education (KCSE) with a mean grade of C- (minus) and at least C (plain) in English or Kiswahili, or an equivalent qualification from a recognised institution.
• A Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC).
• OR Business Education Single and Group Certificates (BES & GC) from KNEC in the specified subjects.
• Typewriting III at 50 words per minute or Computerized Document Processing III.
• Shorthand II at 80 words per minute.
• Business English II or Communication Skills.
• Office Practice II or Office Procedures.
• Secretarial Duties II.
• Commerce II.
• Office Management III or Office Administration and Management III.
• Proficiency in computer applications.
• Fulfilment of the requirements of Chapter Six of the Constitution.

How to Apply

Interested applicants can register or sign in through the Kenya Medical Training College recruitment portal to access available vacancies and submit their applications. The supplied vacancy information does not provide an advert number, job scale, number of vacancies, terms of service, advert date, or closing date.