Supply Chain Coordinator

World Vision Kenya is seeking a Supply Chain Coordinator based in Karen, Kenya, to carry out procurement activities for goods and services in accordance with approved procurement policies, procedures, and processes. The role supports strategic sourcing, supplier management, procurement execution, data analysis, compliance, systems improvement, and supply chain capacity building while maintaining high standards of integrity and accountability.

Key Job Information

• Job Title: Supply Chain Coordinator
• Location: Karen, Kenya
• Employment Type: Local – Fixed Term Employee (Fixed Term)
• Applicant Type: Local Applicants Only
• Job Requisition ID: JR52949
• Application Deadline: October 13, 2026
• Working Environment: 100% office based with field travels

About World Vision

World Vision is a Christian humanitarian organization with 75 years of experience focused on helping vulnerable children overcome poverty and experience fullness of life. The organization works with more than 31,000 staff across nearly 100 countries and is inspired by its Christian faith.

World Vision Kenya requires successful applicants to affirm its core documents, observe conduct compatible with Christian principles, maintain high professional ethics, and respect cultural sensitivities. Regular attendance at team and office devotions, chapel, and prayer gatherings is expected in accordance with applicable policies.

About the Role

The Supply Chain Coordinator will manage procurement activities from planning and sourcing through supplier management, purchase order execution, payment documentation, data analysis, and compliance. The role will also support procurement systems development, audit recommendations, partner capacity assessments, and training on World Vision procurement policies and systems.

Key Responsibilities

Procurement Planning and Strategic Sourcing

• Advise stakeholders on procurement-related matters and facilitate timely resolution of issues affecting requestors and communities.
• Identify alternative suppliers for materials and services that are not under contract.
• Ensure safe delivery and receipt of ordered goods and services and resolve supplier delivery conflicts.
• Conduct market assessments and supplier pre-qualification for assigned categories.
• Manage RFQ/RFP processes, including baseline and price survey methodologies, in accordance with approved frameworks.
• Lead negotiations for assigned procurement categories.
• Supervise sourcing and procurement assistance activities.
• Prepare comprehensive Procurement Committee submission documents and facilitate Purchasing Committee meetings with proper documentation.

Supplier and Contract Management

• Maintain accurate supplier and contract master data and supplier registers.
• Monitor contract close-outs, renewals, and retendering activities for assigned commodities.
• Ensure suppliers understand contractual conditions and performance indicators.
• Identify, resolve, or escalate contractual issues internally and externally.
• Analyze supplier performance using customer feedback and other relevant information and coordinate improvement actions.

Procurement Execution

• Review incoming Purchase Requisitions and verify that specifications are clear and complete.
• Conduct sourcing events where required and update purchase requisitions with the appropriate supplier record.
• Follow procurement policies and guidelines when making supplier award decisions within applicable thresholds.
• Manage Purchase Order change requests in coordination with requesters, budget owners, and suppliers.
• Consolidate documentation required by Finance for timely supplier payment for delivered goods and services.

Data Management, Analysis and Reporting

• Collect and analyze organization-wide procurement data to support decision-making.
• Support the development of business metrics for monitoring Supply Chain Management performance.
• Conduct spend analysis to support strategic sourcing and supplier relationship management.
• Prepare supplier bid response summaries for Procurement Committee award decisions.
• Track procurement performance and savings against established targets and alert management when performance triggers are violated.

Compliance, Risk and Process Improvement

• Perform procurement activities in accordance with approved policies, processes, and guidelines.
• Advise management on procurement challenges, risks, and impractical guidelines.
• Collect customer feedback on procurement policies and processes and report recommendations for improvement.
• Review partner and sub-grantee supply chain policies and procedures, identify gaps, and document capacity-building requirements.
• Maintain proper procurement records and filing systems.
• Coordinate with requesters to close open Purchase Orders in a timely manner.
• Support risk identification, assessment tools, registers, and evaluation of procurement and contractual risks.
• Implement agreed procurement audit recommendations and monitor progress.

Training and Capacity Building

• Coordinate, participate in, and provide training to Supply Chain staff and other World Vision departments on procurement policies, processes, and systems.
• Conduct capacity assessments for partners and sub-grantees and develop capacity-building plans.
• Deliver approved partner training, monitor progress, and submit progress reports to management.

Required Qualifications and Experience

• University degree in Business Administration, Procurement, or a similar discipline, or equivalent experience.
• Postgraduate qualification in Purchasing and Supplies Management from CIPS Level 4.
• At least 4 years of experience in Procurement or Supply Chain.
• Excellent working knowledge of Microsoft Office and strong computer literacy.
• Experience working with Enterprise Resource Planning (ERP) systems.
• Membership of the Kenya Institute of Supplies Management (KISM).

Preferred Qualifications and Skills

• High professional ethics and integrity.
• Good interpersonal and organizational skills.
• Strong communication skills.
• Committed Christian able to work above denominational diversities.
• Experience working in an International Non-Governmental Organization (INGO) in a similar role is an added advantage.

How to Apply

Interested local applicants should apply for the Supply Chain Coordinator position through World Vision Kenya’s recruitment process. The application deadline is October 13, 2026, and the job requisition ID is JR52949.

World Vision Kenya does not, and will never, solicit money for any part of its recruitment process, including shortlisting, interviews, background checks, or medical check-ups. Candidates will be screened as appropriate under the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Processes within the Humanitarian and Development Sector.