Corporate Communication Officer

The Pharmacy and Poisons Board is hiring now for a diligent Assistant Record Officer to manage the Board’s document and records management functions efficiently. This role is ideal for candidates searching for records jobs near me or exploring job opportunities at Pharmacy and Poisons Board. Professionals with strong organizational, archival, and data management skills are encouraged to apply hiring today.

Key Job Information

• Position: Assistant Record Officer
• Location: PPB Headquarters, Kenya
• Employment Type: Full-time, Permanent
• Job Grade: PPB 8
• Application Deadline: 3rd March 2026, 11:59 PM EAT

About the Pharmacy and Poisons Board

The Pharmacy and Poisons Board is a statutory regulatory authority that ensures the safety, efficacy, and quality of medicines and health technologies in Kenya. Professionals seeking careers at Pharmacy and Poisons Board or latest job opportunities at Pharmacy and Poisons Board will find a collaborative and structured environment that prioritizes efficiency, accuracy, and professional growth.

PPB fosters an inclusive work culture and encourages applications from female candidates, persons with disabilities, and marginalized groups. Employees gain hands-on experience in document management, workflow optimization, and regulatory compliance, making these job opportunities at Pharmacy and Poisons Board ideal for candidates searching for records jobs near me and positions hiring this week.

Working at PPB provides exposure to records management best practices, archival standards, and organizational systems. Employees contribute to safeguarding institutional knowledge, ensuring proper documentation, and supporting efficient decision-making across departments.

Assistant Record Officer Job Description

The Assistant Record Officer is responsible for managing incoming and outgoing correspondence, ensuring the security and confidentiality of files, maintaining registries, and coordinating document appraisal and disposal schedules. This role is key in ensuring smooth records management and supporting the Board’s operational efficiency. Candidates for this role will also oversee the archival and safe-keeping of all documents, ensuring compliance with statutory and organizational requirements.

This position is perfect for professionals seeking latest job opportunities at Pharmacy and Poisons Board or records jobs near me. The role reports to the Records Manager and works closely with other administrative and departmental staff to ensure accurate record-keeping, timely processing of correspondence, and effective file management.

Key Responsibilities

• Receive, open, sort, and dispatch mails efficiently.
• Maintain registers for incoming and outgoing mails and correspondence.
• Ensure security, confidentiality, and proper handling of files and documents.
• Bring pending correspondences to the attention of supervisors for timely action.
• Prepare appraisal and disposal schedules of files and documents in coordination with relevant stakeholders.
• Maintain the registry and ensure accurate record-keeping systems.
• Ensure archival and safe-keeping of all organizational documents.
• Support other departments with records-related queries and documentation needs.
• Assist in implementing document management and archival policies.
• Contribute to latest job opportunities at Pharmacy and Poisons Board by ensuring operational efficiency in records management.

Required Qualifications

• Diploma in Information Science, Records Management, Archives and Records Management, Information Technology, or equivalent qualification from a recognized institution.
• Proficiency in computer applications, including document management systems.
• Compliance with Chapter Six of the Constitution of Kenya.
• Demonstrated competence in handling records and archival functions.

Preferred Qualifications

• Experience in public sector records management or regulatory environments.
• Strong organizational, communication, and problem-solving skills.
• Knowledge of filing, registry systems, and archival standards.
• Ability to maintain confidentiality and secure sensitive documents.

Benefits and Compensation

The Pharmacy and Poisons Board offers competitive remuneration aligned with PPB 8 grading, statutory benefits, and structured professional development opportunities. Employees gain exposure to best practices in records and document management, cross-departmental collaboration, and regulatory compliance. These latest job opportunities at Pharmacy and Poisons Board are ideal for candidates seeking records jobs near me and positions hiring today or hiring this week, providing career growth and skill enhancement in a prestigious organization.

How to Apply for Assistant Record Officer Job Opportunities at Pharmacy and Poisons Board

Interested candidates seeking job opportunities at Pharmacy and Poisons Board or records jobs near me are encouraged to submit applications before 3rd March 2026, 11:59 PM EAT. Applicants should submit a detailed CV highlighting qualifications, relevant experience, and achievements. Only shortlisted candidates will be contacted.

The Board does not charge any fees for recruitment and is an equal opportunity employer. Female candidates, persons with disabilities, and marginalized groups are encouraged to apply. This is a prime opportunity for professionals hiring now, hiring today, or hiring this week to advance their career in records and administrative management.