Office Administrator

Durham International School is seeking a professional and detail-oriented Office Administrator to join its high-performing administrative team. This position offers an exciting opportunity to work in a dynamic, multicultural educational environment, supporting the school’s daily operations, co-curricular activities, and overall community engagement. The successful candidate will play a pivotal role in maintaining the efficiency, communication, and smooth functioning of the school’s administrative systems.

Key Job Information

• Position: Office Administrator
• Location: Nairobi, Kenya
• Employment Type: Full-time, On-site
• Experience Level: Mid-level (Administrative/Office Management Experience Required)
• Application Deadline: 14th November 2025

About Durham International School

Durham International School is a prestigious academic institution in Nairobi, Kenya, offering an enriching international curriculum in a nurturing and inclusive learning environment. The school is dedicated to fostering academic excellence, character development, and lifelong learning through innovative teaching practices and a strong sense of community. It is part of the Durham family of schools, globally recognized for high standards of education and holistic student development.

At Durham International School, the staff and faculty work collaboratively to create an atmosphere of respect, growth, and creativity. The school embraces diversity and promotes an environment where students and staff alike feel valued and inspired. Through a balance of academics, sports, and co-curricular activities, the school equips students with the knowledge, confidence, and compassion to thrive in an interconnected world.

Job Description

The Office Administrator will oversee a wide range of administrative duties to ensure the efficient operation of the school’s offices and programs. This includes maintaining accurate student records, coordinating co-curricular activities, managing communication with parents and external providers, and supporting both the academic and administrative departments. The ideal candidate will be proactive, well-organized, and committed to upholding the school’s standards of professionalism and care.

This position requires a high level of organizational and interpersonal skills, as the administrator will liaise regularly with staff, parents, and service providers. The Office Administrator will play a vital role in promoting a positive and welcoming school culture while ensuring compliance with safeguarding and operational standards.

Key Responsibilities

• Maintain up-to-date and accurate student records, including emergency contacts and medical information.
• Coordinate the school’s co-curricular activities program, liaising with external providers such as swimming, chess, ballet, and sports instructors.
• Ensure co-curricular providers are informed of term dates, schedule adjustments, and school updates.
• Manage half-term stationery orders and annual international resource procurements.
• Maintain medical supplies and coordinate with the Health Centre to ensure adequate stock levels.
• Assist the Admissions Manager in organizing school tours and visits for prospective parents.
• Support the planning and execution of school events, including Open Days, with attention to correspondence and catering logistics.
• Process parent-related forms for government and institutional requirements, such as pupil passes.
• Liaise with the catering and facilities departments to manage event arrangements and transportation schedules.
• Oversee risk assessments for class trips and extracurricular outings to ensure safety and compliance.
• Promote and uphold the school’s mission, vision, and core values in daily operations.
• Maintain high standards of hygiene, health, and safety throughout the school premises.
• Support and participate in key school activities, such as plays, concerts, sports days, and fundraising initiatives.

Required Qualifications

• Excellent written and verbal communication skills in English.
• Proven experience working in a multicultural, high-performance educational or administrative environment.
• Competence in school management systems such as iSAMS.
• Strong organizational and multitasking abilities with a high level of attention to detail.
• Excellent time management and prioritization skills.
• Proficiency in Microsoft Office Suite and other digital productivity tools.
• Sound understanding of data protection and confidentiality protocols.
• Professional appearance and demeanor with outstanding interpersonal skills.

Preferred Qualifications

• Prior experience working in an international or private school setting.
• Ability to handle sensitive information discreetly and maintain strict confidentiality.
• Demonstrated ability to collaborate effectively with staff, parents, and external partners.
• High energy, enthusiasm, flexibility, and a strong sense of humor.
• Warm, caring, and approachable personality, serving as an ambassador for the school.
• Ability to work efficiently under pressure and meet tight deadlines.

Benefits and Compensation

Durham International School offers a competitive remuneration package based on experience and qualifications. Staff members enjoy a supportive and inclusive work environment, continuous professional development opportunities, and the chance to work within a respected international education community.

Employees at Durham benefit from a collaborative team culture, access to modern facilities, and opportunities to contribute to the school’s academic and extracurricular programs. The school promotes work-life balance, career progression, and an atmosphere that celebrates diversity, integrity, and mutual respect.

How to Apply

Interested candidates should apply using the Apply Now button below. Applications must include:

• A letter of application addressed to the Headteacher (maximum one page) explaining your suitability for the role, relevant skills, and motivation.
• A fully completed Durham International School Non-Teaching Application Form.
• The names, email addresses, and contact numbers of three professional referees—one of whom must be your current employer.

Completed applications should be emailed to [email protected] by 14th November 2025. Incomplete applications or those missing required documents will not be considered. Applications will be reviewed on a rolling basis, and the school reserves the right to make an early appointment.

Safeguarding and Child Protection

Durham International School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to uphold this commitment. Shortlisted candidates will undergo rigorous background checks, including the submission of a Certificate of Police Clearance. References will only be contacted after candidates have been notified at the shortlist stage.

This is an excellent opportunity for individuals seeking Office Administrator job opportunities at Durham International School or administrative careers in Nairobi. Join a globally recognized educational institution where dedication, excellence, and professionalism are valued every day.