Office Administrator

The Nursing Council of Kenya (NCK) is inviting applications for the position of Office Administrator. This is an excellent opportunity for experienced administrative professionals seeking Office Administrator jobs in Kenya, executive support careers, or public sector administration jobs. The successful candidate will play a critical role in coordinating office operations, supporting senior management, and ensuring efficient administrative service delivery within the Council.

Key Job Information

• Position: Office Administrator
• Organization: Nursing Council of Kenya (NCK)
• Location: Nairobi, Kenya
• Number of Positions: 1
• Employment Type: Full-Time
• Industry: Public Sector / Healthcare Regulation

About the Nursing Council of Kenya

The Nursing Council of Kenya (NCK) is the statutory regulatory body established under the Nurses Act (Cap. 257) of the Laws of Kenya. The Council is mandated to regulate nursing education and professional practice while promoting high standards of healthcare service delivery across the country.

As part of its commitment to operational excellence, the Council is seeking a highly organized and results-oriented Office Administrator to strengthen administrative operations, improve executive support services, and enhance stakeholder engagement.

Office Administrator Job Summary

The Office Administrator will coordinate office administration activities, provide executive support, manage correspondence, oversee records management, coordinate meetings and events, and facilitate smooth office operations. The position requires a highly organized professional capable of managing multiple administrative functions while maintaining confidentiality and professionalism.

The successful candidate will work closely with Management to ensure effective scheduling, document management, stakeholder communication, customer service, and compliance with organizational policies and administrative procedures.

Key Responsibilities

• Provide executive and administrative support to Management.
• Coordinate meetings, workshops, conferences, and official events.
• Manage executive calendars, appointments, travel arrangements, and meeting schedules.
• Prepare meeting agendas, reports, minutes, and supporting documentation.
• Follow up on implementation of meeting resolutions and action points.
• Manage incoming and outgoing correspondence efficiently.
• Maintain organized filing systems and electronic document management records.
• Ensure secure custody of confidential organizational documents and records.
• Maintain document tracking, retrieval, and archiving systems.
• Receive visitors and respond professionally to stakeholder inquiries.
• Coordinate stakeholder appointments and communication.
• Maintain positive relationships with clients, suppliers, partners, and other stakeholders.
• Coordinate office supplies, inventory, and equipment maintenance.
• Support procurement, logistics, and administrative operations.
• Manage petty cash records and administrative expenditure where applicable.
• Prepare administrative reports and operational records.
• Support implementation of quality management systems and audit recommendations.
• Ensure compliance with administrative procedures, policies, and organizational standards.
• Perform any other duties assigned by the supervisor.

Minimum Requirements

• Bachelor’s Degree in Business Administration, Public Administration, Management, Social Sciences, or a related field from a recognized institution.
• Diploma in Secretarial Studies.
• Minimum of four (4) years relevant experience in office administration, executive support, records management, or administrative services.

Required Skills and Competencies

• Strong office administration and executive support skills.
• Excellent records and document management abilities.
• Effective communication and interpersonal skills.
• Excellent organizational, planning, and time management skills.
• Strong customer service and stakeholder relationship management abilities.
• High level of integrity, confidentiality, and professionalism.
• Ability to prioritize multiple assignments and meet deadlines.
• Excellent report preparation and documentation skills.

Added Advantage

• ICT proficiency and strong computer application skills.
• Experience in event coordination and logistics.
• Report writing and presentation skills.
• Knowledge of quality management systems.

Why Join the Nursing Council of Kenya?

• Work with Kenya’s statutory regulator for nursing education and practice.
• Build your career within a reputable public sector institution.
• Contribute to strengthening healthcare regulation and service delivery.
• Gain exposure to executive administration, stakeholder engagement, and organizational management.
• Work in a professional, ethical, and collaborative environment committed to excellence.

How to Apply

Interested and qualified candidates should submit their applications by following the application instructions provided through the Nursing Council of Kenya recruitment channels and the My Jobs in Kenya platform.

Your application should be submitted as one PDF document containing your Cover Letter, Curriculum Vitae (CV), and copies of all relevant academic and professional certificates. Applications submitted as separate files or incomplete applications may not be considered.

Successful candidates will be required to meet the requirements of Chapter Six of the Constitution of Kenya, including obtaining valid clearance certificates from the Kenya Revenue Authority (KRA), Ethics and Anti-Corruption Commission (EACC), Directorate of Criminal Investigations (Certificate of Good Conduct), Higher Education Loans Board (HELB), and a licensed Credit Reference Bureau (CRB).

The Nursing Council of Kenya is an Equal Opportunity Employer committed to diversity, fairness, merit, and equal employment opportunities. Women, youth, persons living with disabilities, marginalized groups, and qualified candidates from all regions are encouraged to apply. Only shortlisted candidates will be contacted.