Office Assistant Jobs

Bandari Maritime Academy (BMA) is recruiting Office Assistants to support office operations, cleaning services, document dispatch and general workplace organization. The position offers a permanent and pensionable opportunity for candidates with a minimum KCSE Mean Grade D (Plain) and proficiency in computer applications.

Key Job Information

• Job Title: Office Assistant
• Job Reference Number: BMA/26/CEO/OS/26
• Job Grade: BMA 10
• Number of Vacancies: 2
• Basic Salary Scale: Kshs. 22,000 – Kshs. 49,000 per month
• House Allowance: Kshs. 10,000
• Commuter Allowance: Kshs. 12,000
• Leave Allowance: Kshs. 4,000 annually
• Terms of Service: Permanent and Pensionable
• Reporting To: Office Assistant Supervisor

About Bandari Maritime Academy

Bandari Maritime Academy was established through Legal Notice No. 233 of 28th November 2018. The Academy has a mandate to develop academic and vocational skills and provide competent maritime human resources for a sustainable Blue Economy.

About the Role

The Office Assistant will support the smooth running and cleanliness of the working environment while undertaking document dispatch, preparation and service of refreshments, waste management and handling of office equipment and furniture.

The role also involves maintaining the safe custody of cleaning materials and equipment and ensuring that offices remain tidy and habitable. The position includes coaching and mentoring Office Assistant staff as part of the assigned responsibilities.

Key Responsibilities

• Dispatch letters, files and other documents.
• Record and dispatch letters, files and documents.
• Prepare and serve refreshments.
• Maintain safe custody of cleaning equipment and materials.
• Undertake cleaning services within the working environment.
• Collect and dispose of general waste.
• Ensure the tidiness of the working environment.
• Provide specifications for cleaning materials and equipment.
• Dust offices and ensure habitable office conditions.
• Keep cleaning materials and equipment in safe custody.
• Move or carry office equipment and furniture and ensure their orderly arrangement.
• Coach and mentor Office Assistant staff.

Required Qualifications

• Kenya Certificate of Secondary Education with a minimum Mean Grade D (Plain) or an equivalent qualification from a recognized institution.
• Proficiency in computer applications.

Preferred Experience

One year of work experience will be an added advantage.

Benefits and Compensation

The Office Assistant position is offered on permanent and pensionable terms. The basic salary scale is Kshs. 22,000 to Kshs. 49,000 per month, with a house allowance of Kshs. 10,000, commuter allowance of Kshs. 12,000 and annual leave allowance of Kshs. 4,000.

How to Apply

Prospective candidates MUST fill out the relevant online application form. After completing the online application form, applicants MUST submit a detailed CV with at least three referees, a copy of their national identification, and copies of academic certificates including the Secondary Education certificate and professional certificates, in PDF format as one document, to [email protected].

The email subject must clearly indicate the Job Reference Number and Job Title. Applications must reach Bandari Maritime Academy no later than Tuesday 29th September 2026, 5:00 PM Kenyan time.

Applicants must fill out the online application form and submit documents via email to be considered for the position. Physical applications will not be accepted, and applications received after the specified time will not be considered.

Only short-listed candidates will be contacted.

Equal Opportunity Employer

Bandari Maritime Academy (BMA) is an equal opportunity employer committed to providing a fair, inclusive and non-discriminatory recruitment process. All qualified candidates are welcome and encouraged to apply.

BMA particularly encourages applications from women, youth, persons with disabilities, and candidates from marginalized and other underrepresented groups.