Roving Secretary (Administrative Assistant)

The U.S. Embassy Nairobi is hiring a Roving Secretary (Administrative Assistant) to provide administrative support across various embassy sections in Nairobi, Kenya. This Administrative Assistant jobs in Nairobi opportunity is ideal for organized administrative professionals seeking career growth through U.S. Embassy Nairobi careers and latest Administrative Assistant vacancies. The role offers exposure to diplomatic operations while supporting high-level administrative and office management functions.

Key Job Information

• Position: Roving Secretary (Administrative Assistant)
• Location: Nairobi, Kenya
• Employment Type: Permanent (Not to Exceed 5 Years)
• Work Schedule: Intermittent (WAE – When Actually Employed)
• Experience Level: Mid-Level
• Vacancies: 1
• Open Period: 17 June 2026 – 31 December 2026
• Hiring Agency: U.S. Embassy Nairobi

About U.S. Embassy Nairobi

The U.S. Embassy Nairobi represents the interests of the United States in Kenya and supports diplomatic, economic, security, and development initiatives throughout the region. The mission employs skilled professionals who contribute to efficient embassy operations and exceptional public service.

Candidates searching for jobs at U.S. Embassy Nairobi and U.S. Embassy Nairobi vacancies 2026 benefit from opportunities to work in a professional international environment while supporting diplomatic objectives.

Administrative Assistant Job Description – Administrative Assistant Jobs in Nairobi

The Roving Secretary (Administrative Assistant) provides administrative support to various embassy sections as operational needs arise. The role requires flexibility, confidentiality, strong organizational skills, and the ability to work effectively with staff, visitors, and senior leadership.

This Administrative Assistant vacancy in Nairobi is suitable for professionals who excel in office administration, communication, scheduling, document preparation, and customer service.

Key Responsibilities

• Draft correspondence, diplomatic notes, reports, and official communications.
• Prepare briefing materials, talking points, and administrative documents.
• Type reports, cables, and other official embassy documentation.
• Answer telephone calls, screen inquiries, and take accurate messages.
• Receive, escort, and assist visitors, contractors, and work crews.
• Sort, distribute, and manage incoming and outgoing mail.
• Organize and maintain electronic and paper filing systems.
• Schedule appointments, meetings, and administrative activities.
• Take meeting notes and prepare follow-up documentation.
• Provide administrative support to section chiefs and embassy personnel.
• Maintain confidentiality of sensitive information and records.
• Perform additional administrative duties as assigned.

Required Qualifications – Office Administration Jobs in Kenya

• High School Diploma or equivalent qualification.
• Minimum of two (2) years of administrative and clerical office experience.
• Fluent English proficiency in speaking, reading, and writing.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, planning, and prioritization skills.
• Excellent interpersonal, communication, and customer service abilities.
• Candidates pursuing administrative careers in Kenya should demonstrate professionalism, discretion, and attention to detail.
• Ability to obtain and maintain a Secret Security Clearance.

Preferred Qualifications

• Knowledge of diplomatic, embassy, or international organization environments.
• Experience supporting senior executives or management teams.
• Strong records management and document control skills.
• Ability to adapt quickly to different departments and work environments.

Benefits and Compensation

• Opportunity to work within a respected international diplomatic mission.
• Exposure to diverse administrative and embassy operations.
• Professional development in a multicultural work environment.
• Career growth opportunities for professionals seeking embassy jobs in Kenya.
• Experience supporting high-level government and diplomatic functions.

How to Apply for Administrative Assistant Jobs at U.S. Embassy Nairobi

Candidates interested in Administrative Assistant job opportunities today should submit their applications through the official Embassy recruitment portal during the vacancy period. Applicants pursuing office administration jobs in Nairobi should carefully review all eligibility requirements, including USEFM status and security clearance requirements.

Prepare an updated CV, educational certificates, sponsor documentation, passport copy, and any supporting documents required by the embassy. Those looking to apply for Administrative Assistant jobs in Nairobi and work at U.S. Embassy Nairobi should submit complete applications early, as qualified candidates may be contacted and considered before the vacancy closing date.