Senior Office Administrator Jobs

Bandari Maritime Academy is inviting applications for the position of Senior Office Administrator to support efficient office administration, records management, correspondence and customer service. The role involves managing office protocols, coordinating meetings, safeguarding documents and ensuring office equipment and administrative systems remain functional.

Key Job Information

• Job Reference: BMA/26/CEO/SOA/15
• Job Grade: BMA 6
• Position: Senior Office Administrator
• Number of Vacancies: 3
• Basic Salary: Kshs. 71,500 – Kshs. 141,500 per month
• House Allowance: Kshs. 20,000
• Commuter Allowance: Kshs. 14,000
• Leave Allowance: Kshs. 6,000
• Terms of Service: Permanent and Pensionable
• Reporting to: Principal Office Administrator

About Bandari Maritime Academy

Bandari Maritime Academy was established through Legal Notice No. 233 of 28th November 2018, with the mandate to develop academic and vocational skills and provide competent maritime human resources for a sustainable Blue Economy.

About the Role

The Senior Office Administrator will coordinate a range of administrative and office support functions, including records management, meeting scheduling, correspondence and customer inquiries. The role also requires effective management of office protocol, petty cash, classified documents and office equipment.

Key Responsibilities

• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• Schedule meetings and support effective office coordination.
• Ensure the security and integrity of office records, equipment and documents, including classified materials.
• Ensure compliance with office protocol and etiquette while screening visitors and clients diplomatically to maintain the corporate image.
• Maintain an up-to-date filing system, including physical and electronic archiving, for ease of document retrieval and reference.
• Use e-office systems to research and process data.
• Handle customer inquiries and complaints diplomatically to maintain the corporate image.
• Manage office protocol, etiquette and telephone calls.
• Manage petty cash.
• Ensure office equipment, including scanners, photocopiers, shredders, computers and printers, is serviced and maintained in good working condition.
• Generate drafts and respond to incoming and outgoing correspondence.
• Support the preparation, custody, archival and retrieval of reports and documents.

Required Qualifications

• Bachelor’s Degree in Business and Office Management, Secretarial Studies or an equivalent qualification from a recognized institution.
• A cumulative service period of three years, including service at the grade of Office Administrator I or in a comparable position.
• Proficiency in computer applications.

Benefits and Compensation

The position offers a basic salary of Kshs. 71,500 – Kshs. 141,500 per month, a house allowance of Kshs. 20,000, commuter allowance of Kshs. 14,000 and leave allowance of Kshs. 6,000. The position is offered on Permanent and Pensionable terms.

How to Apply

Applicants must complete the relevant online application form and submit a detailed CV with at least three referees, a copy of the National ID, academic certificates including the Secondary Education certificate, and professional certificates combined into one PDF document to [email protected].

The email subject must clearly indicate the Job Reference Number and Job Title. Applications must be submitted by Tuesday 29th September 2026 at 5:00 p.m. Kenyan time.

Applicants must complete both the online application form and the email submission of the required documents to be considered for the position. Physical applications will not be accepted, and late applications will not be considered.

Only shortlisted candidates will be contacted. Bandari Maritime Academy is a fair, inclusive and non-discriminatory employer. All qualified candidates are encouraged to apply, with particular encouragement for women, youth, persons with disabilities, marginalized groups and other underrepresented groups.